OVERVIEW

The Events Coordinator, alongside the Events team, coordinates the planning and execution of Firm events (internal and external) for lawyers, clients, recruits and staff. Events include receptions, luncheons, dinners, outings, client seminars, orientation events, client development, charitable and social events.

RESPONSIBILITIES

Works closely with team members on the planning and execution of all in-person events, including site selection, contract negotiation, menu selection, design of invitation, RSVPs, list management, onsite staffing, transportation and follow-up;
Collaborates with Events team on project management of larger events, including RSVPs, list management, seating plans, preparation of name badges and support materials, audio visual, onsite staffing, transportation and follow-up;
Collaborates closely with other internal departments, such as Business Development, Legal Recruiting, Legal Personnel and Human Resources on events;
Assists with the coordination of the summer group/team events programming by working closely with the Events team to create an efficient and organized planning system for their Events team colleagues;
Provides ongoing support, including drafting of event communications, organizing data, files, and materials, compiling information, preparing routine and ad-hoc reports and responding to requests for assistance;
Provides support with event management software (Cvent) projects and updates. Works with Events team to ensure Cvent data is complete and accurate. Runs reports as needed, and coordinates design and implementation of new Cvent templates;
Researches site venues and vendors, makes in-person connections, maintains venue/vendor files and contact details;
Alongside Events team, handles on-site event preparation, execution and floor plan review;
Maintains the attendance records (as backup) for the Events department; and
Performs other duties, as assigned.

QUALIFICATIONS

Bachelor’s degree required;
At least 2-3 years of experience in a similar field assisting with corporate or professional events. Professional services or legal industry experience a plus;
Excellent communication, both verbal and written, skills;
Knowledge of Microsoft Word, Excel, and PowerPoint;
Strong organizational, project and time management skills;
Knowledge of NY venues and vendors a plus;
Ability to work effectively with lawyers, staff and vendors of all levels to implement successful events;
Creativity, flexibility, adaptability, excellent teamwork skills and an ability to work cross-functionally;
Ability to work independently, meet multiple deadlines and respond well to change;
Must maintain a professional demeanor;
Must be articulate and client service oriented; and
Availability to work overtime, including evening hours and some weekends, as needed.

Cravath, Swaine & Moore LLP

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Events Coordinator