Responsibilities

Under the supervision of the Programme Lead, the Programme Assistant will be responsible for the following duties:

Provides assistance in support of planning and implementation activities/processes for the programme.
Assists in the preparation and analysis of partner applications; reviews and, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary in collaboration with the programme officers
Partner management inline with our grants administration guidelines and the decision-making matrix
Support with the capacity development of partners in with the learning plans and work-plans developed
Assist with logistical and administrative arrangements relating to the implementation of programme activities, including, making travel arrangements; identifying and booking activity venues; communication with and necessary administrative support to resource persons, participants and partners; preparing, sourcing and ordering equipment and materials guided by our procurement procedures and principles; collecting and filing activity documentation; preparing and summarising information for reports and coordinating accountability and liquidation of advances from the activity.
Drafts programme/project summaries, coordinates review and clearance process.
Periodic travel to programme activity sites to facilitate the implementation of programme activities
Support the coordination of partners monitoring and compliance.
Contributes to the preparation of input for the implementation of programme support tools.
Provides support to upkeep and further enhancements of existing programme support, administrative management and reporting tools.
Plan and implement activities as outlined in approved work plans, including developing terms of reference and agreements; developing agendas and materials; securing resource persons and other necessary inputs for activities; making necessary logistical arrangements (travel, accommodation, etc.); and coordinating completion of activity deliverables.
Performs other duties as assigned by the line Manager

Requirements

Relevant academic degree in project management, international development, administration, social sciences, or equivalent qualifications.
A minimum of 2 years work experience, with a proven track record of significant achievement in programme / project management and administration in the development sector.
Strong analytical and writing skills
Strong administrative, organisational, communication and interpersonal skills
Fluency in English

Supportive of a learning organisation with a strong willingness to share knowledge
Strong supportive and service-minded attitude as well as a high sense of responsibility and commitment with strong attention to detail

Experience working with a range of individuals from various professional, educational, and cultural backgrounds
Proven ability to think analytically, strategically, and with agility to translate ideas and insights into action
Demonstrated organizational skills, and the ability to manage multiple tasks simultaneously, while meeting deadlines
Excellent ability to express oneself orally and in writing in English

Benefits

This position is offered for two years with three months probationary period, starting as soon as possible. The position is located at ForumCiv's office in Nairobi. Duty travels are part of the position. The gross salary is KES 150,000 per month, a pension is 15% of the gross salary is contributed to an established scheme and there's medical insurance for self and family.

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Programme Assistant