Land Acknowledgement

Waterfront Park is situated on the land of the Coast Salish peoples, who have resided here since time immemorial and continue to thrive. With respect and humility, we acknowledge the history of the waterfront, the dispossession of land from the Coast Salish people, and, most importantly, the strength and resilience of Native people and their culture through this history and to the present.

Equity Commitment

Friends recognizes and acknowledges historic and existing systemic racism embedded in our city. We are committed to becoming an anti-racist organization by prioritizing racial equity within the organization and in the public spaces we operate.

About Friends of Waterfront Seattle

Friends of Waterfront Seattle (“Friends”) is a non-profit partner to the City of Seattle, established in 2012 to help fund, steward, and activate a new 20-acre park along the downtown shoreline from Pioneer Square to Belltown. Construction of Waterfront Park will be fully complete in summer 2025. This new public space will serve as:

An invitation to reconnect to the water, to the mountains, to our city, and to one another.
A new cultural hub created in partnership with local nonprofits to deliver a full suite of free arts, recreation, and education programs at Pier 62. Partnerships will expand as Overlook Walk and Pier 58 are completed.
A place to share the stories that illuminate the multiple histories and cultures that define Seattle and must shape its future.
A safe and welcoming public space created through active programming, 24/7/365 on-site safety staff to support positive activity and discourage crime, and by compassionately connecting people in need to social services and resources.
A green waterfront that will add 700 new trees and 150,000 shrubs and native plants to support the nearshore habitat and serve as a massive filtration system to remove pollutants from stormwater before it enters the sound. A massive new seawall supports healthy marine life and the migration of juvenile salmon.
An economic accelerator – in addition to a one-time overall economic impact of $1.1B from construction, the Waterfront Seattle is expected to generate $317M in new visitor spending annually.

Philanthropic support is critical to finish the construction of Waterfront Park and to ensure that this public space is safe, welcoming, and activated well into the future. Friends is engaging individual, institutional and corporate supporters in the $170 million Campaign for Waterfront Park. $143 million has been raised to date, and the campaign will culminate in 2025 when the park opens. In addition to campaign fundraising, Friends is actively laying the foundation to ensure organizational sustainability in the long-term, including the build out of annual giving, major gifts, and sustaining events programs.

The Role

Reporting to the Assistant Director of Philanthropy, the Philanthropy Database Coordinator will be a central member of the Philanthropy team, working with colleagues across the team and organization to build intuitive, user friendly fundraising systems, ensure timely and thoughtful gift processing and acknowledgement, and help the organization identify and build relationships with new supporters. This role is an opportunity to be a critical part of a growing team that is working to complete the $170M comprehensive campaign, and build a robust, community-focused philanthropy program that will sustain Waterfront Park in perpetuity.

Position Responsibilities

Diversity, Equity, Access, and Inclusion

Center and embed the Friends’ diversity, equity, access and inclusion (DEAI) values and goals into every aspect of the role
Contribute to an inclusive workplace culture; adhere to and help evolve Friends’ Community Agreements
Propel a culture of inclusion while collaborating cross departmentally within Friends
Work with the Philanthropy team to incorporate Community-Centric Fundraising Principles into fundraising efforts, recognizing that this will take time and continue to evolve
Engage in regular conversations about race and equity through all-staff meetings, lunch-and-learns, and trainings

Gift Processing and Donor Services

Field inquiries from donors and members about their gifts, acknowledgements, and gift documentation as frontline customer service for the philanthropy team
Enter and verify accuracy of donations made to Friends of Waterfront Seattle
Manage the entry and auditing of individual and organization contact information
Manage philanthropy-related credit card and vendor relationships and resolve exceptions and problems in gift processing
Coordinate with accounting and admin teams to ensure that gift data is properly coded and reconciles with Friends’ books
Using Salesforce, produce donor acknowledgement letters and gift receipts for all gifts, route them to the appropriate parties for signature and mailing, and oversee their timely delivery
Manage inventory of supplies needed for gift processing, acknowledgements, and stewardship programs; maintain gift intake forms and supplies

Database Management

. Model proficiency in use of the database and stay abreast of new Salesforce developments and best practices
Manage the development of new systems of tracking Annual giving and event transactions and long-term relationship management
Project manage general updates and changes to the fundraising features of Salesforce
Create a culture of data quality by following, establishing, and regularly updating protocols, processes, and documentation
Provide Salesforce technical support and training to Philanthropy team members to enhance Salesforce end-user proficiency, skill, and professional development
Create and run queries, reports, and produce mailing lists to support fundraising and outreach efforts as needed
Collaborate with events and stewardship staff to build and maintain appropriate tools to support events
Oversee import and export of constituent information from and to other internal and external sources, ensuring that security standards are maintained

Prospect Research

Leverage prospect research tools and current prospecting lists to identify major ($10K+) and mid-major ($2.5k+) prospects for Waterfront Park
Perform research to compile prospect briefs to support the Executive Director, Campaign Steering Committee, and Philanthropy staff in meetings with prospects and donors
Manage prospect research projects in coordination with external consultants, researchers and philanthropy staff
Hold regular meetings with the philanthropy staff to discuss identified prospects and create cultivation strategy plans
Document prospect-related narratives, cultivation details, relationships, and interests in Salesforce to support ongoing donor/prospect cultivation and stewardship

Other

Provide support for donor stewardship and cultivation events including mailing lists, invite and RSVP management, day-of and follow up needs
Support campaign and annual giving efforts as needed

Minimum Qualifications

2-4 years of fundraising, CRM database management, project management, or similar experience
Bachelor’s Degree or equivalent experience
A commitment to incorporating the practices and ethos of Diversity, Equity, Access, and Inclusion (DEAI) in all facets of your work
Strong communication skills and commitment to collaboration to help ensure coordinated, integrated, and efficient workflow
Excellent time management skills, with the ability to manage multiple projects simultaneously
Ability to handle sensitive information in a confidential manner
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and online meeting tools, such as Zoom and Teams

Desired Qualifications

Lived experience and cultural competency with underrepresented communities, including Black, Indigenous, Latine, disabled, and/or LGBTQ+ communities, and the ability to bring this lens to conversations about anti-racism, anti-oppression and embedding equity in all aspects of work
Experience with Salesforce strongly preferred
Experience with Prospect Management tools such as iWave or DonorSearch
Nonprofit experience
An interest in campaign fundraising, prospect pipeline development, and
Experience with project management tools (e.g., Asana)

Compensation and Benefits

The Philanthropy Coordinator is a full-time, exempt position. The annual salary range for this position is $72,000 - $78,000. Benefits include employer paid medical, dental, life, and vision insurance, paid time off, WA PFML and additional supplement, ORCA card, and a 3% retirement account match.

Working Conditions

This position is a flexible, hybrid role with at least 60% of the work being in-person at Friends’ office, in Waterfront Park, or in community. Typical office hours are Monday-Friday, 9am to 5pm.
Friends follows King County Public Health guidelines regarding COVID-19.

The physical requirements of this role listed below are representative of those that may need to be met by an employee in this role:

Operating a computer and other office equipment.
Ability to work in an open office format with a fluctuating noise level – Friends' office is an open floor plan and teams often meet in person to collaborate. Noise levels can be low to moderate.
Occasionally lifting up to 20 pounds; however, assistance with lifting or moving items can be provided

Click the Apply link to submit your application. You will be asked to upload a resume and a cover letter that answers the following: Why are you interested in this role and what does it mean for you to embed equity into your fundraising-related work?

Friends is committed to improving hiring practices to be more inclusive and anti-ableist. We have reviewed the job requirements and only include physical abilities when completely necessary. During the interview process, we email the panel questions ahead of time. We are also able to provide captioning and/or interpretation (e.g., ASL) if requested. If you need specific assistance and/or accommodation during the application or recruiting process, please let us know by emailing our People & Culture team at dei@waterfrontparkseattle.org.

Applications will be accepted until the position is filled.

Friends of Waterfront Seattle

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Philanthropy Database Coordinator