Position Summary<\/span><\/b>
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The Operations and HR Coordinator will play a pivotal role in supporting GDN's operational efficiency and effectiveness by ensuring the smooth running of day -to -day operations and strengthening coordination across the programme, administration, and finance teams.<\/span>
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Scope of Work<\/span><\/b>
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Administrative Coordination<\/span><\/b>
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In addition to managing day -to -day administrative operations, the role will be responsible for supporting the continued strengthening of GDN's administrative systems and executive office functions during a period of organisational growth and increasing operational complexity.<\/span>
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Manage day -to -day administrative operations, including correspondence, document management, records maintenance, filing systems, and office administration.<\/span>
<\/li>Coordinate and maintain the President's calendar, including meetings, missions, conferences, appointments, and key organisational deadlines.<\/span>
<\/li>Prepare meeting agendas, briefing notes, presentations, reports, talking points, correspondence, and follow -up actions for management and governance meetings.<\/span>
<\/li>Maintain central records of organisational policies, procedures, contracts, agreements, Board documents, and institutional archives.<\/span>
<\/li>Coordinate logistics for meetings, workshops, missions, and high -level stakeholder engagements, ensuring timely preparation of all supporting documentation.<\/span>
<\/li>Serve as the focal point for administrative coordination across teams, ensuring timely flow of information and resolution of operational issues.<\/span>
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Operational Efficiency and Organisational Coordination<\/span><\/b>
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A key priority for this role will be to strengthen organisational coordination, accountability, and follow -up systems across GDN's global operations, ensuring that institutional priorities are effectively tracked and delivered.<\/span>
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Track deliverables, deadlines, and commitments for the operations team and proactively follow up to ensure timely completion and accountability.<\/span>
<\/li>Monitor implementation of management decisions and strategic priorities, escalating delays, risks, and bottlenecks to senior management where required.<\/span>
<\/li>Support procurement, vendor management, contract administration, and operational expenditures, ensuring compliance with organisational procedures.<\/span>
<\/li>Maintain oversight of operational timelines and organisational commitments, ensuring key milestones are achieved on schedule<\/span><\/span>
<\/li>Identify process inefficiencies and develop practical systems, trackers, and workflow improvements to strengthen organisational effectiveness.<\/span><\/span><\/span>
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Human Resources Administration<\/span><\/b>
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The role will play an important part in strengthening HR administration, workforce planning, and employee lifecycle management across multiple jurisdictions and employment arrangements.<\/span>
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Coordinate recruitment processes, including vacancy announcements, scheduling interviews, managing candidate communications, and maintaining recruitment records.<\/span>
<\/li>Administer onboarding and offboarding processes, including employment documentation, induction schedules, system access and exit procedures.<\/span>
<\/li>Maintain and monitor all employee contracts, contract amendments, consultant agreements, and personnel records.<\/span>
<\/li>Track probation periods, contract expiry dates, performance review schedules, leave balances, and other HR deadlines, ensuring timely action by line managers.<\/span>
<\/li>Coordinate with payroll providers, HR platforms, and external service providers to support employee administration and contract management.<\/span>
<\/li>Monitor compliance with internal HR policies, employment regulations, and organisational procedures across different jurisdictions.<\/span>
<\/li>Maintain confidential employee records and HR databases, ensuring accuracy, completeness, and compliance with data protection requirements.<\/span>
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Data Integrity, Knowledge Management, and Reporting<\/span><\/b>
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A major focus of this role will be supporting GDN's transition towards more integrated organisational systems, improved institutional memory, and stronger data -driven management practices.<\/span>
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Establish <\/span>and<\/span> manage a central digital repository for organisational documents, contracts, policies,<\/span> reports, governance records, and institutional knowledge.<\/span>
<\/li>Maintain accurate databases of partners, consultants, grantees, service providers, donors, and key organisational stakeholders.<\/span>
<\/li>Ensure operational data is systematically collected, validated, stored, and accessible for decision -making, reporting, and institutional learning.<\/span>
<\/li>Support knowledge management initiatives by documenting processes, lessons learned, best practices, and institutional memory.<\/span>
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Qualifications and Skills<\/span><\/b>
<\/div>Education: Bachelor’s degree in Business Administration, Management, or a related field is preferred.<\/span>
<\/span><\/li>Experience: Minimum of ten (10) years of experience in an administrative or operational role.<\/span>
<\/span><\/li>Time Management: Capable of managing multiple priorities and deadlines. Excellent organisational, coordination and multitasking abilities.<\/span>
<\/span><\/li>English Proficiency: strong written and verbal communication skills.<\/span>
<\/span><\/li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.<\/span>
<\/span><\/li>Initiative: Proactive approach to identifying and addressing operational needs. Detail -oriented with strong problem -solving skills.<\/span>
<\/span><\/li>Interpersonal Skills: Ability to interact effectively with team members and external stakeholders.<\/span>
<\/span><\/li> <\/span><\/span><\/span>Adaptability: Flexibility to handle changing demands and priorities.<\/span><\/span>
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Application Procedure<\/span><\/b>
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Interested candidates are invited to submit the following documents on GDN’s <\/span>Application Portal<\/span><\/a>:<\/span>
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An updated CV<\/span>
<\/span><\/li>A cover letter detailing your qualifications, experience, and salary expectations<\/span>
<\/span><\/li>Contact details of at least three professional references<\/span>
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Please specify the earliest date you can join. GDN aims to fill the position on priority; therefore, applications will be reviewed on a rolling basis. The deadline for applications is Sunday,<\/b> 19 July 2026<\/b>. <\/span><\/span>
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Global Development Network is an equal opportunity employer and encourages candidates of all backgrounds to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.<\/span><\/i>
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GDN

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Operations and HR Coordinator