We are seeking a highly organized and detail-oriented Accountant to support the financial operations of a nonprofit childcare organization within the education and social services sector. The ideal candidate has a strong background in nonprofit accounting, with experience in grant management, audit preparation, and accounts payable processes. This role is best suited for someone who is proactive, comfortable managing recurring financial workflows, and familiar with the regulatory standards associated with federally funded programs. Candidates should be comfortable using QuickBooks and working closely with internal staff to ensure transactional accuracy and timely reporting.

Work schedule

Full-time position (40 hours/week), Monday to Friday. Working hours must align with U.S. Eastern or Central Time Zone.

Responsibilities

Maintain and update accounting records in QuickBooks, ensuring accurate categorization of all transactions
Manage accounts payable, including routine invoice data entry, approvals, and scheduling payments for disbursement
Process and record monthly federal grant reimbursements and ensure accurate allocation of funds to designated cost centers
Track and maintain documentation for government-funded food programs, including incoming claims and outgoing provider disbursements
Prepare regular financial reports for internal stakeholders and funding bodies in compliance with audit and grant guidelines
Assist with month-end and year-end closing processes and prepare for external audits by compiling needed documentation
Collaborate with program directors and leadership to ensure correct coding of expenses and adherence to grant reporting requirements
Respond to inquiries related to financial records and provide clarification or documentation as needed
Uphold strong internal controls, audit trails, and finance-related compliance measures within nonprofit standards
Coordinate with the internal team for handoffs, clarification on disbursements, and to process items within required timelines

Qualifications

Bachelor’s degree in Accounting, Finance, or Business Administration
Minimum 2 years of experience in nonprofit accounting, with demonstrated skills in managing grant or federally funded program tracking
Proficiency in QuickBooks Online and Microsoft Excel; familiarity with Microsoft 365 is preferred
Strong understanding of nonprofit financial standards including audit trails, restricted funds, and compliance reporting
Excellent verbal and written English communication skills
Exceptional attention to detail and time management skills; ability to work independently and meet predictable deadlines
Prior experience supporting a U.S.-based nonprofit organization, particularly in education or social services preferred
Demonstrated ability to work cross-functionally with programmatic and administrative staff to understand financial input and accountability
Knowledge of federal pass-through grants and reimbursement mechanisms is a strong plus

Computer / Laptop

Processor: Intel Core i5 or higher
RAM: 8GB or higher
Storage: 256GB SSD or higher Operating
System: Windows 10 or macOS
Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher
Battery Life: Minimum of 8 hours
Internet: 10 Mbps download and 5 Mbps upload
Accessories: Webcam and noise-canceling headset with mic

Work Set-up

Professional/presentable background
Quiet and distraction-free area

Global Hola

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