About the Indiana Bar Foundation
The mission of the Indiana Bar Foundation is to inspire and lead change to improve civic education and legal assistance for all Hoosiers. Its vision is to be the premier statewide charitable organization and trusted partner advancing civic literacy and the legal system.

Job Overview
The Indiana Bar Foundation is seeking a Grants Specialist responsible for the administration of the Foundation’s grants and scholarships program. Each year, the Foundation awards grants to civil legal aid organizations and scholarships to law students and attorneys. This role will be responsible for creating and monitoring applications, award agreements, and contracts and overseeing award distributions, grant reporting, data collection, and data analysis across all grants and scholarships. Required tasks include tracking reporting requirements and deadlines; managing, analyzing, and consolidating quantitative and qualitative evaluation data; and ensuring compliance with grant agreements and contracts. The Grants Specialist will also provide administrative support for the Foundation’s IOLTA program and various endowed funds, which provide funding for the grants and scholarships that the Foundation awards.

Key Responsibilities

Oversee communication with grantees and fund recipients regarding grant and scholarship programs and application status
Help promote available grants and scholarships to the civil legal aid community and other stakeholders
Support monthly, quarterly, and annual grant reporting processes including reminders to grantees, response to inquiries, data integrity follow-ups, and data analysis and reporting
Monitor and track all grants received and consolidate materials for reporting requirements
Help develop data collection and consolidation processes including management of outsourced tools and vendors
Work with the Finance Manager to prepare and send grant distributions
Participate on the Foundation’s Grants & Scholarships Committee and sub-committees
Maintain fund and grant agreement templates
Participate in IOLTA compliance review and monthly IOLTA remittance reconciliation process
Help plan and execute the annual Civil Legal Assistance Conference
Support the activities of the Coalition for Court Access including meeting logistics
Attend relevant Indiana Bar Foundation meetings and community meetings
Bachelor’s degree and/or prior experience in grant management preferred
Demonstrated process management expertise and experience with data collection and reporting
Detail oriented and comfortable working within set timelines and deadlines
Proficient in Microsoft Office with a preference for advanced Excel skills and experience with Tableau or Power BI
Excellent communication skills (both verbal and written)
Ability to accomplish projects independently and within a team
Exceptional time management skills
Excellent interpersonal skills and ability to work collaboratively with a high level of professionalism

Experience, Abilities, & Qualifications

Bachelor’s degree and/or prior experience in grant management preferred
Demonstrated process management expertise and experience with data collection and reporting
Detail oriented and comfortable working within set timelines and deadlines
Proficient in Microsoft Office with a preference for advanced Excel skills and experience with Tableau or Power BI
Excellent communication skills (both verbal and written)
Ability to accomplish projects independently and within a team
Exceptional time management skills
Excellent interpersonal skills and ability to work collaboratively with a high level of professionalism

Benefits
Salary for this position is commensurate with education and job experience, planned for $42,000-$48,000. The Foundation offers a comprehensive benefits package, including insurance premium coverage for medical, dental, vision, and long-term disability, employer HSA contributions, 10% employer 401(k) contributions, and three weeks paid time off.

How to Apply
Interested candidates should submit a resume and cover letter. The review of applications will begin January 6, 2025, and continue until the position is filled. Applicants will be contacted if selected for an interview.

The Indiana Bar Foundation is an equal opportunity employer. For more information about the Indiana Bar Foundation, visit www.inbarfoundation.org.

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Grants Specialist