Job Title: PAU-Stanford PsyD Consortium Program Coordinator

Department: Psychology

Reports To: Director of Clinical Training, PsyD Consortium and Psychology Department Manager

Status: Exempt

Location: Palo Alto, CA

Palo Alto University (PAU), a private, nonprofit university, founded in 1975 and located in the heart of Northern California’s Silicon Valley, is a community grounded in values of social justice, dedicated to addressing pressing and emerging issues in the fields of psychology and counseling that meet the needs of today’s diverse society. The students at PAU reflect the diversity of the region, are engaged in their education, and committed to improving the lives of others. The University sees diversity in its staff and faculty as very important to serving its diverse student body (or synonymous with inclusive excellence). PAU offers undergraduate and graduate programs with online, hybrid and residential options. PAU has an engaged faculty who make significant contributions to their fields and prepare future leaders who make a difference in the lives of individuals and communities. When you put all of this together, PAU creates a legacy of confident, competent, and compassionate professionals who are at the forefront of psychology and counseling and who move ahead in life by moving lives ahead.

The PAU-Stanford PsyD Consortium is a pioneering joint clinical psychology PsyD program offered by Palo Alto University in collaboration with the Department of Psychiatry and Behavioral Sciences at Stanford University School of Medicine

Summary

The PAU-Stanford PsyD Consortium Program Coordinator (CPC) plays a key role in the success of the program and its students. The CPC is responsible for developing and improving the effectiveness of organizational processes and collaborates closely with the Consortium Director of Clinical Training (DCT), Psychology Department Manager, and other PAU departments regarding the execution of school processes and procedures.

Specific Duties and Responsibilities

The responsibilities described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. The list of duties serves to provide examples, rather than limit the scope of work assignments.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Program Operations

Manage day-to-day relationship between PAU and Stanford faculty and staff to support them in following their institutional guidelines and agreements.
Independently manage, and evaluate the day-to-day operations of the PsyD Consortium.
Develop, interpret and implement University policies, procedures, and resources for the students and faculty.
Manage content, update, and ensure the accuracy of student data in the University ERP system.
Manage students’ academic careers through tracking progress toward graduation, monitoring of registration and grades, and program learning outcomes.
Work with the DCT and other University personnel to ensure program compliance with regional/APA accreditation standards and Department of Education regulations.
Recruit, hire, and manage student assistants as needed.
Provide program level support to the DCT and faculty during admissions season.
Manage practicum database to track graduate students seeking or participating in clinical training; develop and track training documents and work to resolve discrepancies.

Project Management

Plan, coordinate, and participate in organizational activities, events, and workshops.
Create and manage program external web pages.

Scheduling

Orchestrates comprehensive exams, including the development of exam schedules, student scheduling, proctoring, distribution of results, and maintaining & updating all exam records and data.
Develop PsyD course schedules and coordinate faculty scheduling with the Director of Clinical Training.

Required Qualifications:

Bachelor’s degree from an accredited college or university.
Three years of recent experience in a higher education environment.

The ideal candidate will have experience in higher education and a sense of both the formal and informal policies and procedures relevant to the University, Division, Department, and Program. The position requires a customer-focused personality, high energy, and ability to interact with students, faculty and staff community.

Minimum Knowledge, Skills and Abilities Required:

Strong service-oriented mentality
Demonstrated managerial and organizational skills to prioritize workload effectively to meet deadlines, ensure smooth work-flow, and handle multiple tasks simultaneously.
Demonstrated skills to effectively analyze, proactively problem-solve, recommend solutions, and implement action.
Demonstrated accuracy and orderly work habits, and capacity for detail.
Demonstrated interpersonal, oral, and written communication skills with diverse groups and situations with strong customer service skills.
Ability to have discretion in handling sensitive information and compliance with FERPA regulations.
Ability to work independently as well as collaboratively to develop effective collaborative relationships with students, faculty, administration and external groups.
Ability to reach out to and appreciate culturally diverse communities and individuals.
Ability to establish new procedures for faculty and office operations.
Ability and willingness to maintain confidentiality with student records and information.
Ability to utilize internet tools and search engines.
Possess tact, poise and diplomacy with a diverse population in a demanding environment.
Excellent computer skills, including Google Suite, Microsoft software applications (Word, Excel, Power Point, etc.), Adobe, Jenzabar, DocuSign, and possess the ability to learn new computer and internet applications.
Access to reliable transportation for commuting between Calvin Campus, Mountain View Campus, and Stanford University during the workweek is essential.

Application Procedures:

To be considered for the Consortium Program Coordinator position, you must submit the following when you apply:

Cover letter detailing your interests in the position as well as relevant qualifications. Your cover letter should also address information about your experiences in working in a diverse environment, and what qualities you would bring to foster an environment of equity and inclusion at PAU.
Resume/CV

Please apply through Palo Alto University’s website: https://www.paloaltou.edu/about/departments-and-offices/human-resources/employment-opportunities

Palo Alto University is an equal opportunity employer with a commitment to providing a safe space built on a foundation of inclusion. We recruit, employ, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and any other protected status as required by applicable law. We celebrate equity and equality and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin, and all other characteristics that make us wonderfully unique.

EEOC Policy:

The University is an equal opportunity employer and is firmly committed to non-discrimination in its hiring and other employment practices and in the application of its personnel policies. In compliance with all applicable federal and state laws, except where a bona fide occupational qualification exists, employment decisions will be made irrespective of the staff member's race, color, religion, religious creed, ancestry, national origin, age (except for minors), sex, marital status, citizenship status, military service status, sexual orientation, medical condition (cancer-related or genetic condition), disability and/or any another status protected by law. When necessary, the University will reasonably accommodate individuals with disabilities, if the individual is otherwise qualified to safely perform all essential functions of the position and if it will be done without undue hardship to the University.

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PAU-Stanford PsyD Consortium Program Coordinator