_{25th May, 2026}

Executive Assistant

Full-Time | Permanent | Hawthorn East

A senior executive support role within a well-established, values-driven not-for-profit organisation with a mission-led presence across Australia and South-East Asia.

Senior executive support role within a respected, mission-led not-for-profit organisation
Work closely with a values-driven leader and Board in a dynamic, purpose-driven environment
Bring your governance expertise, discretion and polished communication skills to a role that truly matters

The Organisation
This is a well-established not-for-profit organisation with a longstanding mission centred on empowering women, seeking truth and doing justice. Operating across multiple countries in Australia and South-East Asia, the organisation is guided by deeply held values of freedom, justice, sincerity, verity and felicity. Staff of all faiths and backgrounds are welcomed into a respectful, collegial and purpose-driven environment.

The Role
Reporting directly to the Province Leader, this position provides high-level executive and administrative support to a senior leader and the Province Council (Board). The role demands a professional who can manage competing priorities with precision, produce sensitive and polished communications, and contribute to the effective governance and administration of a complex, international organisation.

Key Responsibilities

Provide high-level executive and administrative support to the Province Leader, including diary management, correspondence, travel coordination and meeting logistics
Support Province Council (Board) governance — drafting agendas, preparing and distributing board papers, recording minutes and proactively managing action items
Produce professional communications across a range of formats including newsletters, letters, reports and briefing materials for internal and external stakeholders
Oversee the smooth operation of the Province Office, serving as first point of contact for visitors and enquiries, maintaining records and databases, and liaising with the Finance team on invoicing and reconciliations

Key Selection Criteria

Demonstrated experience providing executive support to a CEO or equivalent, including board paper preparation and governance administration
Advanced Microsoft Office proficiency (Word, PowerPoint, Outlook; intermediate Excel)
Highly developed written and verbal communication skills, with proven ability to produce sensitive and professional correspondence
Demonstrated capacity to maintain confidentiality and exercise sound professional judgement
Exceptional organisational skills with the ability to manage competing priorities and deliver to deadlines
Proven initiative, adaptability and problem-solving capability
Professional experience within a faith-based organisation, not-for-profit or similarly complex environment
Familiarity with, or a willingness to develop understanding of, the context of a religious organisation
Current Australian driver's licence

Pre-employment requirements: Satisfactory completion of a National Police Records Check and Victorian Working with Children Check is required prior to commencement.

Applications
Please apply via the link below, or for a confidential discussion, contact Gabrielle Patterson on 0416 170 100 or gab@pattersonrecruitment.com.au.

Patterson Recruitment

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