Description

Purpose

The Philanthropic Engagement Coordinator supports the Assistant Vice President of Philanthropic Engagement in providing the infrastructure to advance the identification, cultivation, solicitation, stewardship, and engagement of the constituencies of Pine Crest School. The Coordinator is directly responsible for gift processing, prospect research, and the accuracy and integrity of all giving records. The coordinator works closely with members of the Philanthropic Engagement Team and colleagues across campuses to fulfill responsibilities.

Essential Job Functions

Supports the School’s mission statement and the philosophy of the department and adheres to School policies and procedures, including but not limited to what is outlined in the Employee Handbook
Cross-trains responsibilities with the Director and is able to fulfill responsibilities in the Director’s absence
Maintains a strong understanding of Advancement Services as a functional area including constituent records, gift processing, information input, retrieval, analysis, and prospect research
Maintains data and information to be accurate and accessible in both Raiser’s Edge database and NXT
Conducts prospect research and management at the highest level
Performs research activities that identify constituents with the highest philanthropic potential and contributes to engagement strategies
Possesses strong data analysis skills to create biographical profiles, reports and present data as needed
Responsible for accurate and timely data entry and processing of all donor and gift information into Raiser’s Edge, including the mailing of receipts for tax purposes
Records and acknowledges all gifts daily, including cash, pledges, stock transfer, and in-kind donations
Serves as the liaison with the Finance Office for gift posting and monthly reconciliation of gifts and pledges, creation of new funds, annual audits, and gifts of transferred assets
Makes daily deposits, including the required documentation for Finance and Operations
Provides month-end reports for Finance Office reconciliation and serves as the Philanthropic Engagement liaison for the annual Audit
Supports overall management of the database including updating constituent information, creating new records, and data cleanup
Represents the office and provides volunteer assistance at select school wide events
Works proficiently as an emergent leader, respected when serving as the team leader and as a team member
Passionate and proactive in learning best practices to strengthen personal performance and Philanthropic Engagement programs
Supports the department administratively as needed
Performs other duties and responsibilities as assigned by the Department Supervisor or their designee

Qualifications

Job Qualifications
Education	Bachelor’s degree preferred
Experience and Qualifications	Three years of experience in database management and/or gift processing, preferably using Raiser’s Edge database and NXT Fluent in current technology pertinent to job duties and is knowledgeable of database systems, structure, and best practices for philanthropic engagement Proven ability to be highly analytical, possesses inherent attention to detail and data integrity Proven experience in providing outstanding customer service to internal and external customers Possesses organizational, prioritization, judgment, discretion, and problem-solving skills

Pine Crest Preparatory School

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Philanthropic Engagement Coordinator