Red Ember Recruitment is seeking an experienced and detail -oriented Payroll Administrator on behalf of our client based in the Johannesburg Metropolitan area.
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The successful candidate will support accurate, compliant, and timeous payroll administration across approximately 720 employees operating within multiple entities. The environment includes a large shift -worker payroll component with payroll inputs captured from manual timesheets.<\/span>
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The role requires a highly organised payroll professional with strong payroll processing experience, excellent attention to detail, sound knowledge of South African payroll legislation, and the ability to work within strict payroll deadlines.<\/span>
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The Payroll Administrator will provide day -to -day payroll administration support, assist with payroll processing activities, employee payroll queries, benefits administration, reconciliations, compliance requirements, and payroll reporting.<\/span>
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Payroll Administration & Processi<\/b>ng:<\/b><\/span>
<\/span><\/span><\/div>Assist with end -to -end payroll administration across multiple payroll entities and payroll cycles.<\/span>
<\/span><\/span><\/span><\/li>Process payroll batches on Sage 300 People accurately and within payroll deadlines.<\/span>
<\/span><\/span><\/span><\/li>Capture, load, validate, and reconcile payroll inputs including earnings, deductions, overtime, shift allowances, leave transactions, ad -hoc payments, and employee benefits.<\/span>
<\/span><\/span><\/span><\/li>Ensure payroll supporting documentation is complete and properly authorised.<\/span>
<\/span><\/span><\/span><\/li>Maintain payroll checklists, payroll controls, and payroll cut -off schedules.<\/span>
<\/span><\/span><\/span><\/li>Assist with payroll balancing and payroll reconciliations prior to payroll finalisation.<\/span>
<\/span><\/span><\/span><\/li>Ensure payroll accuracy and minimise payroll corrections after payroll processing.<\/span>
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Time & Attendance / Manual Timesheet Capturing:<\/b><\/span>
<\/span><\/span><\/div>Capture payroll information from manual timesheets accurately and timeously.<\/span>
<\/span><\/span><\/span><\/li>Validate shift rosters, overtime, Sunday work, public holiday work, standby hours, and night shift information.<\/span>
<\/span><\/span><\/span><\/li>Verify approvals and follow up on missing, late, incomplete, or inconsistent payroll submissions.<\/span>
<\/span><\/span><\/span><\/li>Ensure payroll calculations align with company payroll rules and overtime agreements.<\/span>
<\/span><\/span><\/span><\/li>Apply payroll rates and premium pay calculations correctly for shift workers.<\/span>
<\/span><\/span><\/span><\/li>Support improved payroll controls around manual timesheet processing and payroll accuracy. <\/span>
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Payroll Compliance & Statutory Administration:<\/b><\/span>
<\/b><\/span><\/span><\/div>Maintain strong working knowledge of South African payroll legislation and statutory deductions.
<\/span><\/span><\/span><\/li>Ensure correct payroll processing relating to PAYE, UIF, SDL, tax directives, and taxable/non -taxable earnings. <\/span>
<\/span><\/span><\/span><\/li>Maintain accurate employee payroll records and payroll master data.<\/span>
<\/span><\/span><\/span><\/li>Support payroll audits and payroll compliance requirements.<\/span>
<\/span><\/span><\/span><\/li>Assist with payroll reconciliations and statutory payroll reporting.<\/span>
<\/span><\/span><\/span><\/li>Prepare payroll documentation and schedules required for internal and external audit purposes.<\/span>
<\/span><\/span><\/span><\/li>Ensure payroll documentation is filed and maintained accurately for audit and compliance purposes.<\/span>
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Benefits Administration:<\/b><\/span>
<\/span><\/span><\/div>Administer employee medical aid and retirement fund changes including onboarding, terminations, membership updates, salary changes, and deduction amendments.<\/span>
<\/span><\/span><\/span><\/li>Ensure payroll deductions reconcile with provider schedules.<\/span>
<\/span><\/span><\/span><\/li>Liaise with benefit providers regarding employee membership updates and payroll -related queries.<\/span>
<\/span><\/span><\/span><\/li>Manage provident fund claim administration and related payroll support activities.<\/span>
<\/span><\/span><\/span><\/li>Resolve employee benefit queries accurately and professionally.<\/span>
<\/span><\/span><\/span><\/li>Maintain complete and accurate employee benefits documentation and records.<\/span>
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Employee & Stakeholder Support:<\/b><\/span>
<\/span><\/span><\/div>Serve as the first point of contact for employee payroll queries.<\/span>
<\/span><\/span><\/span><\/li>Assist employees with payslip queries, payroll deductions, leave -related payroll queries, benefits -related queries, and general payroll assistance.<\/span>
<\/span><\/span><\/span><\/li>Communicate professionally with HR, Finance, management, and employees regarding payroll matters.<\/span>
<\/span><\/span><\/span><\/li>Maintain confidentiality when handling payroll and employee information.<\/span>
<\/span><\/span><\/span><\/li>Provide professional and efficient payroll support to internal stakeholders.<\/span>
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Payroll Controls, Reporting & Continuous Improvement:<\/b><\/span>
<\/span><\/span><\/div>Maintain accurate payroll audit trails and payroll records.<\/span>
<\/span><\/span><\/span><\/li>Ensure all payroll changes and approvals are properly documented and authorised.<\/span>
<\/span><\/span><\/span><\/li>Maintain both digital and physical payroll filing systems where required.<\/span>
<\/span><\/span><\/span><\/li>Support internal and external payroll audit requests.<\/span>
<\/span><\/span><\/span><\/li>Assist with payroll process improvements and payroll administration efficiencies.<\/span>
<\/span><\/span><\/span><\/li>Contribute towards improved payroll controls and payroll accuracy within the payroll department.<\/span>
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Requirements<\/h3>

Minimum Requirements:<\/b>
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PTY

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Payroll Administrator