Position: Staff Accountant II

Position Summary:

The Staff Accountant II supports the day-to-day accounting operations of Say Yes Buffalo Scholarship, Inc., a not-for-profit organization. This role is responsible for processing and recording routine financial transactions, maintaining accurate records in accordance with GAAP, and supporting grant/funder and program reporting through timely reconciliations and month-end close activities. The Staff Accountant partners with the Business & Finance team and program staff to ensure expenses are properly coded, supported, and aligned with funding requirements.

Major Responsibilities/Activities:

Daily Responsibilities

Apply cash receipts and contributions to accounts receivable and/or donor/funder records, as applicable.
Monitor outstanding checks and support follow-up/void/reissue processes in accordance with internal controls.
Record banking activity (deposits, ACH, wires) and support timely cash reconciliation.
Review expenditures for appropriate general ledger coding, funding sources (restricted/unrestricted), and program allocations.
Verify transactions have appropriate supporting documentation and comply with organizational policies and funder requirements.

Ongoing / Monthly Responsibilities

Record and reconcile credit card activity; ensure receipts, business purpose, and approvals are documented.
Support the month-end close process, including preparing schedules and ensuring deadlines are met.
Prepare and post journal entries (accruals, allocations, prepaid/expense reclassifications) with appropriate documentation.

Prepare monthly reconciliations for balance sheet accounts and investigate/resolution variances in a timely manner.
Assist with monthly reporting, including budget-to-actual variance analysis by program and funding source.
Prepare grant and funder expenditure reports and supporting documentation; ensure allowability and proper allocation of costs.
Set up and maintain vendor records; collect W-9s and other required documentation, and support vendor onboarding
Assist with the annual audit support as requested, including preparing schedules
Build and maintain positive working relationships with program staff and cross-functional partners to support accurate coding and timely reporting.
Attend internal and community meetings as needed (reliable transportation required).

Salary 62,000

Minimum Qualifications

Bachelor’s degree in accounting.
Valid NYS Driver’s License.
Preferred 1–2 years of accounting experience (not-for-profit, grant, or fund accounting experience a plus).
Solid working knowledge of Generally Accepted Accounting Principles (GAAP).
Strong analytical, time management, and problem-solving skills.
Strong written and verbal communication skills
Proficient in Microsoft Excel and Word; comfortable learning new systems and working with financial data.
Experience with accounting software (e.g., Sage Intacct) is a plus.
Commitment to and practice of Say Yes Buffalo’s Racial Equity Statement: “Equity will be achieved when we can all just wake up and live freely; be valued and respected; live free from structural impediments based off perceived racial characteristics; and have fair representation and opportunity.”

Personal Attributes

Demonstrates integrity and aligns with Say Yes Buffalo’s values; blends candor, care, and empathy in interactions; operates with honesty, transparency, and collaboration.
Approachable and team-oriented; builds respectful, productive relationships and listens well.
Strong communicator with high emotional intelligence and sound judgment.
Deadline-driven, organized, and comfortable thriving in a fast-paced environment.

Say Yes Buffalo Scholarship

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Staff Accountant II