Job Posting Title:

Senior Philanthropy Accountant

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Hiring Department:

Dell Medical School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

PURPOSE

The Senior Philanthropy Accountant is responsible for managing the financial reporting of philanthropic funds, ensuring compliance with benefactor intent in partnership with the Development Department, regulatory requirements, and internal policies. This role supports development by maintaining accurate financial records, preparing benefactor financial reports, and assisting with audits and reconciliations. Reporting to the Controller with a dotted line to the Director of Development, External Relations the Philanthropy Accountant collaborates closely with Development External Relations, grant managers, finance and accounting teams, and legal and compliance staff. This position plays a critical role in stewarding benefactor trust and supporting the organization’s philanthropic mission.

RESPONSIBILITIES

Manages Fund Accounting and Reconciliation

Analyzes fund use and reconciles fund balances monthly and ensures alignment with benefactor intent in partnership with development.
Prepares journal entries and adjustments as needed.
Coordinates with general accounting to ensure proper fund classification.
Reviews and resolves discrepancies in fund transactions, ensuring integrity of financial transactions.
Collaborates with, and presents to, faculty, department leadership, and school leaders..
Serves as a strategic partner to departmental, finance, and development leaders in the annual budgeting process, ensuring the ethical and exemplary application of philanthropic resources and safeguarding the precise and responsible fulfillment of benefactor intent.

Prepares Financial Reports and Benefactor Statements

Generates timely and accurate financial reports for internal and external stakeholders.
Prepares benefactor-specific financial statements and endowment reports.
Supports development staff and leadership with financial data for stewardship activities.
Ensures transparency and clarity in financial communications.
Assists in preparing reports for board and committee meetings.

Leads Grant & Gift Financial Compliance & Disbursement

Maintains audit-ready documentation and evidence within a governed repository aligned to retention and regulatory standards.
Reviews and interprets benefactor agreements at scale; codifies terms into metadata, rules libraries, and system controls to ensure financial compliance across the grants/gifts lifecycle.
Ensures timely and accurate fund disbursements in partnership with Development, pre/post‑transaction controls, and automated validation against benefactor criteria; owns KPIs for on‑time rate and disbursement accuracy.
Builds executive dashboards and exception monitoring (utilization, restriction compliance, timing risk, exception rates) with predictive flags; drives remediation with accountable owners and deadlines.
Leads audit and regulatory engagements and closes findings with root‑cause analysis and corrective action plans.
Strengthens data governance for restricted funds and aligns Legal, Finance, and Development on policy, controls, and system configuration.
Delivers quarterly, executive-ready insights translating analytics into policy/process changes that reduce cycle time and exception rates year over year.

Collaborates with Development and Finance Teams

Partners with Development External Relations team to align financial tracking with fundraising goals.
Assists with benefactor account setup .
Participates in cross-functional meetings to support strategic initiatives as defined by Development and school leadership.
Provides training on fund usage, through partnership with development, and reporting to development and development staff.
Supports budgeting and forecasting for philanthropic funds.

Maintains Financial Systems and Data Integrity

Utilizes financial systems (e.g., Workday, UT’s general ledger) for data entry and reporting.
Ensures data accuracy and consistency across platforms.
Participates in system upgrades and testing.
Develops and maintains documentation for financial processes.
Troubleshoots system issues and coordinates with IT as needed.
Identifies and executes efficient methods of reporting.

REQUIRED QUALIFICATIONS

Bachelor’s degree in Accounting or other business-related field.
5 years of relevant experience in financial analysis, business operations, or data analytics.

PREFERRED QUALIFICATIONS

Master’s degree in Business Administration, Finance or other related field
7 years of experience in health care, academic, or research setting
Experience with Tableau, SQL, ERP systems, and financial modeling
Familiarity with sponsored projects and philanthropic gifts.
Certified Public Accountant (CPA)
Certified Management Accountant (CMA)
Project Management Professional (PMP)

SALARY RANGE

$70,086 + depending on qualifications

WORKING ENVIRONMENT/EQUIPMENT

This is a full-time position; remote work is expected with limited possibility of hybrid work.
Standard office environment and equipment.
Requires occasional travel to local, state, and national meetings.
May be exposed to such occupational hazards as communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications and disoriented or combative patients, or others.

REQUIRED MATERIALS

Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English and Spanish) [PDF]
Right to Work Poster (English) [PDF]
Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

The University of Texas at Austin

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Senior Philanthropy Accountant