The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University’s School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education.
Our Faculty Affairs office in the Department of Anesthesiology, Perioperative, and Pain Medicine is seeking a Faculty Affairs Administrator 2 (Fixed-term 9 months). This role will provide analysis and guidance in the department regarding faculty and academic staff appointments, reappointments, promotions, and provide support to the faculty onboarding process. The FAA2 will also be the first point of contact for faculty inquiries and will ensure compliance with policies and processes set by the School of Medicine, the University, and the Office of Academic Affairs.
At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health.
Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.
The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department.
For more information on our department, please see our website: https://med.stanford.edu/anesthesia.html
Duties include:
- Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).
- Maintain understanding of the policies of the school’s Office of Academic Affairs and suggest process improvements for the department’s Faculty Affairs Team.
- Collect confidential referee letters; conduct Clinical Excellence Surveys using Qualtrics.
- Maintain communications with external referees and evaluators to guide them through (re)appointment and promotion processes.
- Identify problematic information in candidates’ materials and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
- Prepare offer letters, as needed, which may include collaborating with the department’s Faculty Compensation Team and with personnel in the dean’s office.
- Serve as primary point of contact, as needed, in orienting new faculty to the department, school, and university. Troubleshoot issues as they arise.
- Processes appointments, reappointments, promotions, terminations, and FTE changes using Stanford systems (e.g. FASA); collects confidential referee letters; conducts Clinical Excellence Surveys using Qualtrics; stays in contact with external referees and evaluators to guide them through (re)appointment and promotion processes.
DESIRED QUALIFICATIONS:
Excellent interpersonal, organizational, and time-management skills; experience using SmartSheet; prior experience in a faculty affairs role at Stanford; understanding of the School of Medicine’s Clinician Educator Line and ability to manage typical appointment and promotion processes independently.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of experience working with administrative processes, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- High level of attention to detail and accuracy.
- Ability to track, monitor and adhere to deadlines.
- Ability to learn university systems.
- Experience working with databases and Microsoft Office suite.
- Excellent communication skills.
- Demonstrated ability to act with tact and maintain confidentiality.
- Demonstrated problem solving and analytical skills.
- Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
- Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.
PHYSICAL REQUIREMENTS*:
- Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
- Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
- Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.
WORKING CONDITIONS:
- Occasionally extended work hours are required.
- This is a hybrid role. The successful candidate will work two days per week on site in the Department of Anesthesiology, Perioperative and Pain Medicine.
WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.
