Summary
The Nonprofit Financial Analyst – Grants, Budget, and Contracts takes the lead on preparing, monitoring, and analyzing grants budgets and billings for a growing organization. The ideal candidate is flexible and has a keen eye for detail, is accurate, consistent, and has a solid understanding of government and foundation/corporate grants and accounts receivable. They must balance the day-to-day needs of the organization, while also being able to address urgent needs and additional projects as they arise. This position requires strong interpersonal and communications skills, as it interfaces with every department at DWC and external funders.
Essential Functions
- Collaborate with programs team: meet regularly with the Programs team to review budget versus actual reports, discuss financial trends, and develop responsive spending plans to ensure alignment with program goals and grant requirements.
- Contracting Cycle Management: Collaborate with relevant teams to understand the full contracting cycle, including proposal development, budget negotiation, compliance monitoring, and closeout procedures. Ensure all financial aspects align with contract terms throughout the lifecycle.
- Prepare grant budgets for government and/or foundation/corporate funding applications, as well as grant invoices/financial reports and budget modifications, as required by funders.
- Analyze monthly grant financial reports, evaluate budgets versus actuals, and maintain expenditure controls.
- Review contracts and funding agreements to ensure adherence to financial goals, compliance with funding restrictions, the development of responsive spending plans, and that all revenues and billable expenditures are maximized.
- Ensure the integrity of accounting information by recording, verifying, consolidating, and entering transactions.
- Understand a complex chart of accounts and cost center matrix; apply allocations between cost centers and ensure compliance with cost allocations across various funding streams in accordance with the OMB Uniform Guidance Regulations.
- Record all necessary payroll, workers comp, and benefit entries and allocations to the various departments and grants, and ensure entries are in balance.
- Support Department Directors/Managers with time and effort reporting, ensuring it is complete and in compliance with applicable regulations.
- Prepare and enter all necessary grants/funder-related Accounts Receivable; maintain grants AR aging, and update collection status to management.
- Research and resolve outstanding grants invoices, unapplied grant payments, short payments, and out-of-balance items.
- Other duties as assigned.
Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
Competencies
- Time management
- Grants management and compliance
- Financial management
- Project management
- Ethical conduct
Supervisory Responsibility
This position has no supervisory responsibilities.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and listen. Specific vision abilities required by this job include close vision and the ability to adjust focus. This position would also require the ability to lift files, open filing cabinets, and bend or stand on a stool, as necessary.
Position Type and Expected Hours of Work
This is a full-time, exempt position. Office hours are 9:00am to 5:30pm with flexibility to work evenings and weekends when necessary.
Travel
No travel is expected for this position.
Ability to Work Remotely
Hybrid
Required Education, Experience, and Qualifications
- Bachelor’s degree with major coursework in accounting, finance, business administration, or related field required, though equivalent experience may be substituted for degree.
- Minimum of 4 years’ experience needed; nonprofit accounting experience and familiarity with grants management preferred.
- Ability to apply DWC accounting policies and procedures.
- Knowledge of accrual-based accounting and basic accounting debts and credits.
- Contracting Knowledge: Familiarity with the contracting cycle for grants and government funding, including experience in budget planning, financial tracking, compliance monitoring, and contract close out.
- Knowledge of private foundations and government grants preferred.
- Proficient with Microsoft Office.
- Knowledge of SAGE INTACCT (or similar accounting software) required.
- 10-key data entry.
- Detail-oriented, thorough, accurate, and highly organized.
- Skills in communicating relevant financial information to management and other staff.
- Strong work ethic.
- Professional attitude; team- and service-oriented, positive, and friendly.
- Cultural humility.
- Must be a CA resident and live no more than 80 miles from DWC; must be available for in-person meetings at DWC.
- Must provide documentation of a negative TB test result within the last twelve months, on first day of hire.
- You will be required to be up to date on your vaccinations against COVID-19 and provide documentation. If you are fully vaccinated and not yet eligible to receive a booster dose, then you must receive the booster dose within 30 days of becoming eligible and eligibility begins 5 months after receiving final primary dose. If you are fully vaccinated and have received a booster dose, you are considered up to date with your vaccinations. Unvaccinated individuals must receive their 1st dose before their first day of hire. Partially vaccinated (for 2-dose series) individuals must receive their 2nd dose within 30 days of being hired. The second dose of a two-dose vaccine series is due 4 weeks after the primary dose.
Pay Range
$65,000-$80,000
Work Authorization/Security Clearance
Being authorized to work in the U.S. is a precondition of employment. DWC does not sponsor employment visas, such as H-1B.
Fair Chance Act Statement
Downtown Women’s Center will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Downtown Women’s Center is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.
Downtown Women’s Center provides equal employment opportunities (EEO) to all employees and applicants and actively seeks candidates who reflect the rich diversity of the communities that we serve. We are committed to a work environment that embraces and promotes individuality and inclusion. We believe that diversity and inclusion of varied perspectives, backgrounds, and life experiences are essential to our organization’s effectiveness, and allow us to serve our clients in the respectful, responsive, and understanding way that they deserve. We define diversity in broad terms to include race, ethnicity, age, gender, religion, sexual orientation, gender identity and expression, mental or physical disability, marital status, pregnancy, military and veteran status, medical condition, geography, socio-economic status, and other unique attributes that make us who we are.
Downtown Women’s Center complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
