Member Engagement Manager

YMCA • 3200 SE 17th St Ocala, FL34471-5509 United States • 4d ago

Member Engagement Manager

Come be a part of a new centralized Member Engagement Team at our Frank Deluca Y!

Job Description

The Member Engagement Manager provides department-level leadership and outcomes for the Family Center member journey. Reporting to and working in close collaboration with the Member Engagement Director, this leader assists the Member Engagement Director with setting goals and managing budgets, leads full-time and part-time Member Engagement staff, and ensures service quality and policy compliance across all shifts. The Manager acts as a liaison across departments (e.g., Wellness, Aquatics, Youth, Marketing, Business Operations) to ensure the department delivers a consistent, high-value experience from first tour through long-term retention. This role translates strategy into clear plans, monitors performance metrics and reports, and drives continuous improvement to achieve targets in acquisition, engagement, and retention.

Qualifications

Bachelor’s degree or equivalent required; sales, marketing, communications, or related field of study preferred.
YMCA Membership or Operations experience a plus.
Minimum of 3 years experience in sales, customer service, or relationship management required.
Minimum of 2 years in a supervisory or leadership role required.
Proficiency with computer systems and data entry; experience with CRM or membership management software preferred.
Strong interpersonal and communication skills, with the ability to inspire confidence and build relationships quickly.
Comfortable engaging with individuals, families, and diverse communities in a positive and approachable manner.
Ability to work a flexible schedule, including evenings, weekends, and holidays as needed.
Microsoft Office proficiency required; Salesforce or similar CRM experience preferred.

Essential Functions

Manage daily Member Engagement Department operations, including opening/closing, by setting priorities, allocating staff, coordinating coverage, and ensuring systems, signage, and collateral are service-ready according to Association expectations.
Manage and implement member engagement standards by modeling friendly, solution-oriented support and ensuring timely escalation resolution and consistent service recovery.
Oversee the member onboarding experience, ensuring new members are welcomed, informed, and connected to the right programs with clear, timely handoffs to Wellness, Aquatics, Youth, and Community programs/Philanthropy.
Coordinate across departments (e.g., Wellness, Aquatics, Youth, Marketing, Business Operations) to deliver a consistent, high-value member experience and deepen participation and retention.
Recruit, manage, retain, and onboard assigned full-time and part-time Member Engagement staff. Set goals, coach, provide feedback, facilitate trainings and staff meetings, recognize performance, and ensure alignment to policy, procedure, and service standards according to Association standards.
Assist in setting the Family Center goals in collaboration with the Member Engagement Director and manages department goals, priorities, and budgets in collaboration with the Member Engagement Director; align staffing plans and labor hours to targets; monitor expenses and inventory within guidelines.
Manage core operations that includes scheduling/coverage, desk documentation/reconciliations, collateral and inventory, readiness of member-facing spaces, and ensure accurate, timely records in membership systems.
Ensure procedure adherence at the Family Center desk; communicate updates and verify consistent application across shifts. Executes Association policies and procedures in compliance with standards and expectations.
Prepare and manage the member-insights feedback loop: communicate directly with members, resolve concerns promptly, and implement quick wins that deepen relationships and enhance the member experience.
Ensure training and compliance: attend required trainings, remain current on certifications/compliance and professional development expectations, and track team completion.
Protect sensitive and protected information in alignment with YMCA policies and the Employee Handbook; ensure professional appearance standards per YMCA dress code.
Model the YMCA’s mission and core values through professional conduct and a positive presence; set the tone for consistently excellent service.
Identify areas for continuous improvement, recommends implementations for cost-effective solutions to leadership, and reporting key data and/or trends to Association leadership.
All other duties as assigned by management.

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