Project Manager, Fulbright Events (Hybrid)

IIE • Contract • Chicago, New York • 11h ago

Description

The Institute of International Education (IIE) is hiring a Project Manager, Fulbright Events for our Fulbright Events team. We invite you to join a team united by our mission to help people and organizations forge brighter futures through educational exchange and lifelong learning. Working at IIE is more than just a job; it’s a chance to make an impact. To collaborate with a passionate team, grow your skills, and contribute to programs that change lives around the world.

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This role is contingent upon funding.

Job Summary:
This position will work with the Fulbright Events team to advance the mission of the Fulbright program by creating engagement and connections among Fulbright students, scholars, and professionals. Through our events, Fulbrighters from around the world connect with each other, engage with concepts and ideas, and further their professional development, academic success, and understanding of the United States and other countries.
The Project Manager implements seminars, conferences, orientations, and other events for the Fulbright Program. This position requires collaboration with internal and external stakeholders. The Project Manager may oversee the work of coordinators, temporary employees, and volunteers on a project-by-project basis. The role is responsible for assisting with the financial oversight and day-to-day operations of the Fulbright Events team.

Essential Functions:

Designs and implements the content and program structures for in-person and virtual orientations, events, trainings, workshops, and professional delegations.
Responsible for on-site event delivery, including leading an on-site team and volunteers.
Identifies and secures content providers, such as event speakers, trainers, and facilitators; site visits; and cultural activities.
Develops and monitors implementation plans, prepares progress reports, manages event budgets, participant needs and closeout activities.
Communicates with internal stakeholders, program sponsor, and third-party partners to ensure that each event is aligned with the Fulbright Program’s goals and needs.
Oversees the implementation of logistical needs including travel, accommodations, food and beverage services, oversight of ground transportation, venues, and all other meeting arrangements.
Manages attendee assignment process, through building and maintaining event registration sites and apps, using services like Cvent, AttendeeHub, Canvas, or online survey tools.
Creates and edits events materials with support from coordinators and administrators.
Supports the Head of Fulbright Events in creating budget templates, reviewing expenses, and reconciling event expenses.
Supports the Head of Fulbright Events in ensuring appropriate procurement practices are followed, including monitoring the status of departmental contracts, and providing guidance to other team members on IIE’s procurement policies.

Requirements

Qualifications and Experience:

Education and Work Experience:
• Requires a Bachelor's degree and at least two years of related work experience, or an equivalent combination of education and experience.

Required Knowledge, Skills and Abilities:
•   Experience in international education, training, curriculum and educational content development, or events management.
•   Experience working with logistical arrangements, program content development, or facilitation of group training or orientation sessions.
•   Experience multitasking complex projects and meeting deadlines.
•   Experience inputting and analyzing data.
•   Experience managing and reconciling program budgets.
•   Strong verbal and written communication skills.
•   Excellent negotiation skills.
•   High attention to detail.

Salary and Benefits:
•   Hiring Range: $59,232 - $72,712. A candidate’s salary is determined by various factors including, but not limited to, relevant work experience, job-related knowledge, skills, abilities, internal organizational equity, and geographic region.
•   IIE offers a robust suite of benefits to team members including medical, dental, and vision plans, paid time off and holidays, student loan and tuition reimbursement programs, retirement plans and a family medical leave benefits. Please visit our careers page for further details.

The Institute of International Education (IIE) offers a flexible hybrid work environment which leverages both office work and telework.