Summary/Objective:
The Staff Accountant supports the financial stewardship and mission of Sisters of Charity of Nazareth under the supervision of the Director of the Province Office of Finance Administration. This position is responsible for maintaining accurate financial records, assisting with month-end closing, supporting audits, and ensuring compliance with accounting standards.
The Staff Accountant works collaboratively with leadership, sisters, ministries, and staff to promote transparency, accountability, and responsible stewardship of resources entrusted to the congregation. The Staff Accountant should demonstrate respect for and understanding of the mission, charism, and values of the congregation, while maintaining confidentiality and sensitivity in working with Sisters and Province Leadership.
Essential Functions:
CASH DISBURSEMENTS - Responsible for the accurate processing, reconciliation, and disbursement of credit card transactions processed through the organization's purchasing software system. Review and verify transaction details for accuracy, completeness, and proper documentation.
Ensure proper coding of expenses, adherence to internal control procedures, and compliance with congregation policies.
CASH RECEIPTS - Any cash receipts, including accounts receivable, are prepared for deposit into the local bank as needed. The transaction details are coded by general ledger account, entered, reviewed, and posted in the accounting software.
GOVERNMENT REPORTING AND BENEFITS - Form 1099s are prepared and issued to medical providers, other providers, and members with patrimony interest. Form 1096 is prepared and mailed to the IRS. Knowledge of government benefits programs such as Social Security, Medicare, and Medicaid.
FINANCIAL STATEMENTS - Any necessary journal entries are entered, reviewed, and posted in the accounting software. The general ledger accounts are monitored, reconciled, and balanced with any accounting discrepancies, problems, or issues reported. Financial reports and/or statements are prepared and distributed monthly on a timely basis.
RECORD KEEPING - Financial records are maintained in an accurate, timely, and orderly manner. All computer files, paper files, and financial records are maintained in compliance with the departmental policies and procedures.
CONFIDENTIALITY - All confidential information is safeguarded. The security of computer programs, equipment, and related materials is maintained and safeguarded.
AUDITS - Provides assistance with annual audits as needed.
ASSISTANCE - Provides assistance to the members of the congregation, Province Leadership, other Sisters of Charity of Nazareth employees, and providers as necessary. Supports and assists other POFA department staff members as needed.
Other duties may be assigned.
In addition to the above requirements, it is also your obligation as an employee to understand and uphold the mission, charism, values and language of the Sisters of Charity of Nazareth.
SCN Mission Statement: We Sisters of Charity of Nazareth are an international Congregation impelled by the love of Christ in the tradition of Vincent de Paul and Louise de Marillac and the pioneer spirit of Catherine Spalding. Embracing intercultural relationships, we and our Associates commit ourselves to care for all creation and to work for peace and justice in solidarity with oppressed and marginalized peoples.
Qualification Requirements: To perform this job, the individual must be able to perform each essential duty satisfactorily. The requirements listed represent knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Competencies:
Ethical Conduct
Confidentiality
Analytical
Problem Solving
Effective Communication
Teamwork
Planning/Organizing
Accuracy
Attendance/Punctuality
Dependability
Initiative
Supervisory Responsibility: This position has no supervisory responsibilities.
Education/Experience: Bachelor's degree in accounting from four-year college or university; five years related experience and/or training in the performance of finance department responsibilities; or equivalent combination of education and experience. Persons in this position are expected to be available for no less than 40 hours of annual in-service or training relating to the development or maintenance of skills necessary to the performance of duties.
Licenses/Certificates: Must have a valid driver's license and the ability to be bonded.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment: This is an office environment where the noise level in the work environment is usually quiet. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Position Type/Expected Hours of Work: This is a Full-Time position. Hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m., 40 hours per week.
Travel: Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.
