DescriptionHilltop Holdings is looking for an Event Coordinator to support the Corporate Events and Dining Team in planning and executing events for Hilltop Holdings and its operating companies. This role partners with caterers, venues, and vendors to source, coordinate, and book event services, while also contributing to community relations initiatives, including philanthropy, volunteer programs, and corporate-branded merchandise.
Responsibilities- Supports the Director of Community Relations and the Events Team in planning and executing onsite and offsite corporate events, including internal and external cultural programs, executive events, departmental activities, meetings, and retreats.
- Partners with the Dining Room Manager to coordinate catering requests and event setup needs at Hilltop Holdings’ headquarters and other DFW locations.
- Manages vendor communications, sourcing, negotiations, and ongoing vendor relationships for corporate events.
- Maintains knowledge of catering best practices, policies, food safety guidelines, and dining/event etiquette.
- Assists the Events & Marketing Specialist with corporate merchandise and gifting requests.
- Provides project management support for events and community relations initiatives, including timelines, logistics, and communications.
- Supports the Corporate Events Team with a wide range of ad hoc requests, demonstrating flexibility in handling tasks spanning from operational needs to executive-facing responsibilities.
- Performs other duties as assigned.
Qualifications- Bachelor’s degree in related field OR combination of equivalent relevant work experience and high school diploma, GED, or equivalent experience required.
- 3 plus years of experience in vendor relations within events, food & beverage, hospitality or catering preferred.
- 3 plus years of experience working directly with corporate leadership or executive teams.
- Strong knowledge of DFW-area vendors, caterers, and event venues.
- Understanding of catering operations, food safety requirements, and industry best practices.
- Ability to travel and work early mornings or evenings for events.
- Excellent verbal and written communication skills, with strong interpersonal and influential skills.
- Exceptional planning, problem‑solving, and time‑management abilities.
- Highly organized, detail‑oriented, and focused on maintaining functional, clean workspaces.
- Proficiency in Microsoft Office Suite, Outlook, and event‑planning tools.
- Professional demeanor and ability to manage confidential information.
- Demonstrated adaptability, flexibility, and effectiveness in managing multiple priorities simultaneously.
- Exhibits a proactive, positive attitude with a strong willingness to take initiative and support the team wherever needed.
The above statements are intended to describe the general nature and level of work being performed by individuals in, or assigned to, the above position and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required and may be changed at the discretion of the Company.
