The Administrative Assistant will work closely with the HPP Program Director by assisting with reception, scheduling, office management and report preparation.
Salary: $ 27.64-$28.47
Location: On site 5 days a week
Homelessness Prevention Program provided rental assistance to families and singles in San Francisco. Our program assists families in permanent housing in danger of eviction. Service components provide include landlord mediation, referrals to tenancy counseling and advocacy, referrals to legal assistance, short-term case management and access to financial/rental assistance.
- Assist the Catholic Charities agency with logistics and administrative support related to trainings, meetings, and conference calls.â¯
- Answer phones, prepare expense reports, time sheets, spreadsheets, and other items for the team as needed.â¯
- Manage issues related to office space, including telephones, computers, office equipment, ordering and organizing all department office supplies.â¯
- Handle logistics of meeting preparation, execution and tear-down as needed.â¯
- Handle routine inquiries,â¯
- Record minutes from meetings.â¯
- Prepare program reports and correspondence.â¯
- Maintain filing system.â¯
- Maintain program files.â¯
- Conduct routine administrative tasks on behalf of program functions as requested.
- Other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience:
- Bilingual (Spanish/English)â¯â¯
- High School Diploma or GED.â¯â¯
- At least two years’ office/administrative assistant experience.â¯
Knowledge, Skills & Abilities:
- Strong interpersonal and organizational skills.â¯
- Strong telephone and computer skills.â¯â¯
- Proficiency in Microsoft Office Suite, particularly Word and Excel:â¯
- Willingness to work in a team environment and respond to needs of multiple constituencies.â¯
- High attention to detailâ¯
- Strong organization skillsâ¯
- Customer-service orientationâ¯
- ââDemonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in cross-cultural situations. â
Clearances Required Prior to the First Day of Employment:
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Fingerprints: Required
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TB Screening –
Negative Tuberculosis Test: N/A
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First Aid
Certificate: N/A
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COVID-19
Proof of Vaccination: Required
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Is responsible for accurate and timely data entry that aids Performance and Quality Improvement (PQI) reporting and case record reviews.
Is responsible for accurate and timely submission of case records.
Serves on a quarterly case record review committee for Performance and Quality Improvement
Serves on department or program Performance and Quality Improvement PQI Committee responsible for monitoring goals and reporting.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- ââFrequentâ Bending, standing, stooping, kneeling, reaching, twisting, and walking.
- ââFrequentâ Lifting, pushing, and pulling.
- ââFrequentâ Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
- ââMedium work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. â
- ââThe worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and extensive reading.â
- ââDriving is not required for this position.â
If driving a car is required for the position, incumbent must have a valid California driver's license and be able to provide proof of DMV record and personal insurance (if required.) 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Noise level in work environment is usually moderate.
- May include contact with clients with mental health issues who demonstrate behaviors such as use of profanity, shouting, running away, self-harm and violence.
- The worker is occasionally exposed to perfume or scents in personal care products used by employees, clients, and visitors.
- The worker is subject to outside environmental conditions: No effective protection from weather.
- The worker is subject to noise: Noise level in work environment can be moderate.
- Occasional need to interact with clients that may be expressing anger both appropriately and inappropriately, and to manage the client environment in a way that will avoid further escalation of any inappropriate behavior
- The work environment includes traveling using various modes of transportation.
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
CATHOLIC CHARITIES IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER and is committed to providing equal employment without regard to race, color, creed, religion, national origin, ancestry, age, sex, sexual orientation, gender identity, legal domicile status, veteran status, disability or AIDS/HIV status or any other characteristic protected under federal or state law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
