POSITION PURPOSE :
The Office Manager will organize and coordinate office administration and procedures, to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation.
The successful office manager is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently and with supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of consistent change.
KEY RESPONSIBILITIES :
- Point person for office maintenance, mailing, shipping, supplies, equipment, bills, and errands.
- Organize and schedule meetings and appointments as needed for leadership.
- Supervise and support the front desk and staff.
- Computer skills and knowledge of office software packages.
- Strong, professional-level IT knowledge and experience
- Managing IT projects, guiding teams, or making technical decisions
- Broad understanding of IT systems: Knowing how servers, databases, applications, and networks work together.
- Advanced technical skills: Networking, cloud computing, cybersecurity, system administration, or software development ability and understanding.
- Problem-solving ability to diagnose and fix complex technical issues quickly.
- Ensure security, integrity, and confidentiality of data.
- Coordinate with the IT Company on all office equipment and set-up for all new and current staff.
- Manage all office equipment as needed (Printers, phone line services and setups)
- Oversee and support front desk staff with programmatic duties as assigned by Programs Management.
- Support HR in maintaining office policies as necessary.
- Organize office operations and procedures.
- Manage relationships with vendors and service providers, ensuring that all items invoiced are received are correct for finance billing.
- Oversee and support the vehicles operations and maintenance and scheduling.
- Provide general support to visitors including (tours, organization updates and front desk support).
- Responsible for making sure all office operations and procedures are organized, correspondence is controlled, filing systems are designed, supply ordering is reviewed and approved, and that clerical functions are properly assigned and monitored. ·
- Coordinate and support office staff activities to ensure maximum efficiency.
- Maintain a safe, secure, and pleasant work environment.
Additional Responsibilities :
- Demonstrate commitment to the mission, vision, and values of Save the Family Foundation of Arizona.
- Possess a collaborative way of working.
- Proven office management, administrative
- Knowledge of office management responsibilities, systems, and procedures
- Excellent time management skills and ability to multitask and prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in Microsoft Office
- Proficient Knowledge of clerical practices and procedures
- Some Knowledge of human resources management practices and procedures
- Be familiar with Save the Family’s service population, including diverse cultural and socioeconomic characteristics.
- Manage competing and shifting priorities.
- Management in IT project implementation.
- Excellent verbal and written communication skills.
- Self-starter with excellent time management skills.
- Maintain strict confidentiality.
- Professional in manner and appearance.
- Consistently organized and flexible.
- Possess valid Arizona driver’s license, clear driving record and personal vehicle insurance coverage.
- Eligible to work in the United States of America.
- Ability to Consistently work: Monday - Friday ( 8:00 AM - 5:00 PM)
NOTE :
This job description identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job related duties as may be reasonably assigned by his/her supervisor. Failure to adhere to all standards and expectations herein may result in corrective action, up to and including termination.
Organization Details:
Established in 1988, Save the Family Foundation of Arizona is a leading provider of housing, case management and supportive services to more than 650 homeless and impoverished families and children each year, annually throughout Maricopa County. We work to equip families to overcome underlying issues that lead to homelessness – ensuring stable homes, safe children and strong families because of our efforts. Join us today to help build stability and self-sufficiency in the families we serve across the county –you can help by being a volunteer, donating to the organization or advocate on behalf of those we serve.
We provide housing, case management and supportive services. Once housed, Case Managers help parents set and achieve goals geared toward ensuring the family’s long-term housing and financial stability, which often can include securing employment, moving up in the workplace, improving financial literacy, building life-skills, and mental health. The Case Manager helps the family through their entire journey to housing and self-sufficiency.
Our supportive services compliment each family’s goals and include career services, budgeting classes, parenting classes, other life-skills classes, and access to in-house mental health support. We also provide multiple supportive services to the children in our programs – all focused on halting cycles of homelessness and poverty. Supportive services are also available to families residing in ARM (Affordable Rental Movement) of Save the Family’s affordable housing program.
We appreciate your interest in Save the Family!
