Description
CACHE EMPLOYMENT AND TRAINING CENTER
JOB DESCRIPTION
Employee Name: __________________________
TITLE: Day Services Director
SUPERVISOR: Executive Director: _______________________
EXEMPT STATUS: This position qualifies for exempt status in regard to overtime compensation.
QUALIFICATION:
1) Prefer a bachelor’s degree in Special education, Psychology, Social Work or related field.
2). Three or more years of experience working with people with disabilities.
3). Prior supervisory experience preferred.
4) Must have good communication skills (verbal and written), writing skills and computer skills. 5) Must be able to relate well with persons with disabilities, parents, coworkers, service providers, and state personnel.
6) Must possess the following leadership qualities: self-starter, innovative, role model, and progressive thinker, attention to detail, open to new ideas, good organizational skills, and good time-management skills.
7) Must be able to lift 50 lbs
8) Must be able to meet driver eligibility requirements
9) Must be able to pass an initial and annual background checks
TIME REQUIREMENTS: 8 am to 5 pm. Some flexibility permitted. Initials: _____
EXEMPT STATUS: This position qualifies exempt status regarding overtime compensation. Initials: _______
ORGANIZATION FLOW: This position reports to the Executive Director and serves as the
programmatic department head for the day services department.
BENEFITS:
Salary based on working 240 days/year.
Major holidays off, including 1.5 to 2 weeks off at Christmas.
Annual Leave (12 days per year)
Sick Leave (12 days per year)
Personal Leave (2 days per year)
Retirement plan contribution
Death and disability plan benefits
Employee-only Health Insurance
Employee-only Dental Insurance
Employee-Only Vision Insurance
MAJOR RESPONSIBILITIES:
- Direct the Utah Day Services Department
- Supervise and train coordinators and staff assigned to the Dept.
- Ensure compliance with the PCSP process and other contract requirements through our internal auditing process.
- Assist in the intake process of new day service consumers.
- Maintain a small caseload for specialized consumer situations.
- Maintain professional relationships with DSPD, school districts, funding agencies, state, and association personnel.
- Team player responsibilities
- Other duties as assigned.
SPECIFIC DUTIES:
1. Direct the Utah Day Services Department
- Oversee the day-to-day operation of the Day Supports department.
- Manage the staffing of the department.
- Meet with coordinators weekly or as needed to review the operation of the Day Supports department.
- Oversee service utilization and request additional funding as needed.
- Oversee the billing of department services.
- Oversee the incident reporting process for the department.
- Assist assigned staff in addressing consumer issues as they occur and facilitate resolution
- Administer the department staff incentive budget.
- Review dept human rights plans for consumers as needed to ensure plans meet requirements for presentation to the Human Rights Committee.
- Supervise and train coordinators and staff assigned to the Department
- Oversee training of coordinators. Provide support and evidence-based training to staff assigned to the department.
- Conduct evaluations with staff annually or as needed.
- Assist the Human Resource Department and Executive Director with hiring, disciplinary action, and terminations.
- Provide oversight to the coordinator's specialties. Delegate responsibilities to team members as needed. Ensure policies and procedures related to the area of specialty are met, and provide a progress report on specialty areas as needed
- Provide counsel and support to assigned staff as needed.
3. Ensure compliance of the PCSP process and other contract requirements through the internal auditing process.
- Conduct quality enhancement reviews of coordinators through attendance at PCSP’s, reviewing support strategies and progress notes as needed. Conduct adherence monitoring activities as needed.
- Assist in quality assurance activities for contract compliance for local, state, and federal audits.
- Review compliance for medication logs and incident log,s and report trends in the data to the Executive Director
4. Assist in the intake process of new day service consumers.
- Assure application forms/intake packets are complete
- Gather, analyze, and interpret medical, psychological, educational, and other assessment information
- Interview consumers, parents, or referring agency personnel to complete the intake
- Administer or cause to be administered other appropriate assessment instruments as needed for support planning or consumer assessment. Complete assessments within one month of the consumer starting services/consumer’s annual PCP meeting.
- Recommend admission based on data and the needs of the consumer
5. Maintain a small caseload for specialized consumer situations.
- Attend Person Centered Planning Meetings and facilitate as needed.
- Address annual paperwork at the PCSP meeting.
- Prepare support strategies in cooperation with the consumer and their circle of support.
- Develop support strategies in accordance with the person-centered support plan. (Support strategies must be completed within one month of the PCP meeting
- Progress Sheets (data sheets) are completed and distributed to direct care staff on the first working day of the month following the month in which the PCP meeting was held.
- Track and record individual progress. (Progress reports to be completed by the 15th of each month
- Periodically (at least annually or as directed by the PCSP team) evaluate consumer progress and review results with all team members. Make recommendations for PCSP revisions.
- Conduct assessments to develop support strategies as needed.
- Develop/update human rights action plans as needed to address consumer rights restrictions
6. Maintain professional relationships with state/funding agencies, school districts, residential providers, association personnel, families, and clients.
personnel.
- Attend provider fairs and represent CETC in various settings, including schools, other agencies, and state meetings.
- Carry out communication and develop a positive working relationship with parents, providers and funding agencies in a professional manner.
7. Team Player
- Attend workshops, conferences, trainings, and community meetings as directed. Be responsible for attending training meetings required to fulfill training requirements.
- All training and modules must be completed and submitted either before or on the due date given. Failure to meet training requirements may result in a work suspension. Initials: _______
- Request time off from the supervisor. Notify supervisor of impending absence.
- Develop and maintain a positive working relationship and an open line of communication with staff. Be open to new ideas and/or recommendations. Be prepared to offer recommendations as needed.
- Report any concerns to the Executive Director. Develop proactive solutions to concerns that arise.
- Other duties as assigned.
- Serve on the strategic planning committee for CETC. Participate in leadership efforts to promote a positive work culture.
Statements of Understanding:
I certify that I have no physical, emotional, mental, or chemical condition that would prevent me from safely performing my responsibilities. I understand that should a problem arise that would jeopardize my performance, I shall exclude myself or be excluded from my duties until the condition is resolved. A note from a licensed physician or other appropriate professional may be required. The Executive Director will approve an employee’s return to work. Initials: ______
I have read and understand the duties and expectations as outlined in the description. I also understand that I will be on probation for 60 days, after which an evaluation will be held with the Coordinator/Director. Failure to pass the evaluation may result in termination of employment
I understand that all employment is “at will” and of indefinite duration. Employment may be terminated at any time with or without cause by either party.
Employee Name (print please): __________________________________
Employee Signature: ___________________________________________
Date: _____________________
Qualifications1) Prefer a bachelor’s degree in Special Education, Psychology, Social Work, or related field.
2). Three or more years of experience working with people with disabilities.
3). Prior supervisory experience preferred.
4) Must have good communication skills (verbal and written), writing skills, and computer skills. 5) Must be able to relate well with persons with disabilities, parents, coworkers, service providers, and state personnel.
6) Must possess the following leadership qualities: self-starter, innovative, role model, and progressive thinker, attention to detail, open to new ideas, good organizational skills, and good time-management skills.
7) Must be able to lift 50 lbs
8) Must be able to meet driver eligibility requirements
9) Must be able to pass an initial and annual background checks
