DescriptionPosition Summary: The Accountant supports the Finance Department by maintaining accurate financial records, processing accounts payable, preparing journal entries, and assisting with month-end close. This role works closely with the Controller to ensure compliance with nonprofit accounting standards, support audits, and help maintain strong financial controls. It is ideal for an experienced Staff Accountant progressing toward a Senior Accountant role.
Responsibilities:
- Process vendor invoices, expense reimbursements, and credit card transactions.
- Maintain vendor records, reconcile statements, and manage 1099 reporting.
- Ensure proper coding to GL accounts, departments, and grants/projects.
- Assist with grant financial reporting and monitoring of project, grant, program, department, and organizational budgets.
- Track prepaid expenses and assist with fixed assets and depreciation.
- Prepare and post journal entries and assist with month-end and year-end close
- Process weekly bank deposits
- Reconcile bank, credit cards, and balance sheet accounts.
- Assist with preparation of weekly and monthly cash flow reports and forecasting.
- Prepare schedules, reconciliations and supporting documentation for annual financial audits.
- Support improvements to accounting processes and internal controls.
- Assist with system updates, upgrades, and financial reporting improvements.
- Create, update, and maintain accurate documentation of accounting procedures.
- Other tasks as assigned
Success Metrics:
- Weekly payment runs and bank deposits processed accurately and on schedule.
- Vendor statement discrepancies resolved within 10 business days.
- Expenses properly coded to GL accounts, departments, projects, grants, programs and with minimal reclassifications.
- Maintain ≥99% accuracy in journal entries, account coding, and reconciliations.
- Assigned close tasks completed within established monthly close timeline
- All assigned reconciliations completed monthly with no unresolved discrepancies.
- All audit requests and supporting schedules are prepared within agreed deadlines.
- Takes initiative to increase productivity and provide additional support when needed
Qualifications
- Bachelor’s degree in accounting, Finance, or related field required.
- 3–6 years of accounting experience, preferably in a nonprofit organization.
- Strong experience with accounts payable, general ledger accounting, and account reconciliations.
- Experience supporting month-end close, accruals, and financial reporting.
- Experience with accounting systems such as Sage Intacct, or similar ERP systems.
- Proficiency in Microsoft Excel, including financial reconciliations and data analysis.
- Experience with fund accounting, grant tracking, or nonprofit financial reporting preferred.
- Familiarity with 1099 reporting, audit support, and financial compliance requirements.
- Ability to work well with diverse personalities and under tight deadlines
- Excellent written and verbal communication and customer services skills.
- Excellent organizational and time management skills with ability to meet deadlines.
- Ability to analyze financial data and resolve discrepancies independently.
- Understanding and commitment to the mission and goals of Catholic Charities
Core Competencies:
- Proven ability to work in teams
- Aptitude for learning new technology
- Understands and values quality improvement and a willingness to lead by example
- Politically astute and tactful; attentive to the perspectives and competing interests of various internal and external stakeholders.
- Ability to thrive in a flexible, fast-paced, accredited, and growth-oriented environment while maintaining a positive solution-oriented approach.
- Excellent analytical, correlation, reasoning, and problem-solving skills.
Accountability:
General Accounting, Accounts Payable, Cash Management, Reconciliations, Month-End Close, and Financial Compliance
Physical Requirements: Reading, Writing, Hearing, and Speaking English
