Position Summary
The Philanthropy Coordinator plays an integral role in supporting the Philanthropy Department’s programs, events, and initiatives aligned with the organization’s strategic pillar of Philanthropy & Communications.
This position provides both program and administrative support to the CSO & VP of Philanthropy, while also assisting the broader department with events, donor relations, fundraising activities, and database management. The ideal candidate is highly organized, detail-oriented, adaptable, and able to manage multiple priorities in a dynamic environment.
Key Responsibilities
Administrative Support – 40%
- Provide comprehensive administrative assistance to the CSO & VP of Philanthropy.
- Draft, proofread, and edit correspondence, reports, and presentations with accuracy and professionalism.
- Coordinate logistics for department projects, annual meetings, special events, volunteer programs, and community mailings/shipments.
- Perform other duties and special projects as assigned.
Fundraising & Donor Engagement – 30%
- Partner with the CSO & VP of Philanthropy and departmental colleagues to achieve annual fundraising goals.
- Coordinate and track award payments for Affordable Housing and Resident Benevolence grant programs.
- Become familiar with donor and prospect portfolios to support cultivation strategies and new initiatives.
- Assist with annual campaigns such as direct mail, volunteer giving, online/social appeals, and special fundraising events.
- Support planning and execution of donor and volunteer recognition events, stewardship activities, and communications with donors, volunteers, and business partners.
Database Management & Gift Processing – 30%
- Serve as a back-up for processing philanthropic donations at both the RHFCF and community levels.
- Prepare accurate donor acknowledgement letters and related correspondence.
- Provide support for Social Accountability reporting, including assisting community teams with submission and tracking.
- Assist with maintaining the donor database, including updating records, ensuring accuracy, and generating reports to support analysis and decision-making.
Qualifications
Education & Experience
- Minimum of 2 years of relevant experience in philanthropy, fundraising, nonprofit administration, or a related field.
Skills & Competencies
- Excellent written and verbal communication skills with strong attention to detail.
- Strong interpersonal abilities; professional, courteous, and emotionally intelligent.
- Proactive, reliable, and able to work independently while contributing to a collaborative team environment.
- Highly organized with the ability to prioritize and manage multiple tasks effectively.
- Proficiency in Microsoft Office Suite required. Experience with CRM/donor databases and desktop publishing software is a plus.
Additional Information
This job description is intended to outline the essential functions and responsibilities of the position. Management reserves the right to modify, add, or remove duties as necessary to meet organizational needs.
Compensation:
Actual base salary considers several factors including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required.
The role is considered non-exempt and may be eligible for overtime pay in accordance with federal and state law. The anticipated base pay range for the position is $23.00- $25.00 per hour.
Benefits:
- Competitive pay
- Health, dental, and vision insurance
- Paid time off and holidays
- Retirement savings plan
- Employee assistance and more
- Term life and Voluntary supplemental life insurance
Employees working less than 30 hours per week are not eligible for RHF benefits unless otherwise specified under applicable state or federal laws. Eligibility for specific benefits may vary depending on the position, work schedule, and location in accordance with federal and state labor laws.
Why RHF?
At RHF, we are dedicated to making a meaningful difference in the lives of our residents. We strive to create vibrant communities where individuals can thrive, regardless of age or background. With over 60 years of experience in providing affordable housing and supportive services, RHF is a mission-driven organization that focuses on the well-being, independence, and dignity of every resident we serve. We offer a collaborative and supportive work environment, opportunities for professional growth, and a commitment to making a lasting impact in the communities we serve. Join us in our mission to create positive changes and improve lives—because at RHF, we believe in making every day better for those who need it most.
