The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:
- Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
- Please note that applications must be submitted prior to the close of the recruitment.
Once a recruitment has closed, applications will no longer be accepted. If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or unlvjobs@unlv.edu
Job Description
The University of Nevada, Las Vegas invites applications for Executive Assistant to the Vice President for Philanthropy and Alumni Engagement and UNLV Foundation President, Division of Philanthropy and Alumni Engagement [R0140515]
ROLE of the POSITION
The Executive Assistant to the VP supports the activities of the Office of the Vice President, Division of Philanthropy & Alumni Engagement. This position exists to provide high-level executive support to the Vice President and to oversee the daily operations of the Office of the Vice President for Philanthropy & Alumni Engagement including office management; provides responses and resolutions to problems for Foundation Board of Trustees, division staff, faculty and staff across UNLV and external community members. This position organizes and maintains the VP’s schedule; manages all incoming and outgoing correspondence via various methods including email, written, in-person communication and WebEx meetings. This position is responsible for ensuring the Office of the VP is functioning in a consistent manner in the most effective and efficient manner.
This person will serve as a critical member of the VP’s Executive Leadership Team and will demonstrate both an ability to think in a structured and strategic manner to set long-term strategies for processes, technologies and team members and possess a high degree of attention to detail in daily operations. This person will also manage certain business aspects for UNLV’s affiliate foundations and will be responsible for Board-related initiatives regarding facilitating engagement and frequent interaction with the UNLV Foundation Board of Trustees and other institutionally related board members (Advisory Board) in various settings all in conjunction with the Director of Board Relations.
The Executive Assistant to the VP manages special, non-routine projects, especially those requiring confidentiality and coordination with various internal and external constituencies. The incumbent must display a high level of professionalism and use discretion and good judgment regarding the many sensitive issues that come through the VP’s office typically with little or no supervision. These tasks are varied and some are very high-profile events which require utilizing significant independent judgment and sound communication skills.
The incumbent manages all expense, travel, and budgetary documents on behalf of the Vice President. Due to the high profile of the VP’s Office, it is imperative this person is knowledgeable regarding rules, regulations, policies, and procedures. It is critical that the person in this role has excellent writing, communication, interpersonal, and organization skills. Ability to review, proofread, edit, and rewrite documents prepared for the VP’s signature, or prepared to be sent out on behalf of the VP, ensuring work product quality control by reviewing documents and materials for content, completeness, accuracy, proper grammar, punctuation, spelling and usage of words.
COMMITMENT to DIVERSITY
The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.
About the UNLV Division of Philanthropy and Alumni Engagement
The Division of Philanthropy and Alumni Engagement (PAE) fosters relationships with alumni, friends, corporations, and foundations and encourages private financial support for the students, faculty, research, and innovative programs that distinguish UNLV as an exceptional university.
PAE currently employs nearly 100 team members. We seek to hire talented professionals who will share the university's vision for excellence in academics and research, as well as a commitment to the relationships built between UNLV and its alumni and friends.
UNLV is a vibrant campus, a supportive workplace, and has tools to help you achieve professional and personal growth. We offer a variety of career opportunities and generous compensation packages.
Living Our Values
As a team member of PAE, you will be part of a growing, inclusive division that values integrity, trust, excellence, teamwork, and respect.
MINIMUM QUALIFICATIONS
This position requires a bachelor’s degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA) and three to five years of comparable experience.
PREFERRED QUALIFICATIONS
Five to seven years of comparable experience in a non-profit or higher education is preferred. Credentials must be obtained prior to the start of employment.
COMMITMENT to DIVERSITY
The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.
SALARY RANGE
Salary competitive with those at similarly situated institutions.
BENEFITS OF WORKING AT UNLV
Generous compensation packages, up to 48 days of paid time off, sick leave, and holidays
Excellent health insurance including medical, dental and vision
No state income tax
Comprehensive retirement plans and voluntary benefits programs
Tuition discounts at Nevada System of Higher Education (NSHE) schools
Tuition discounts for spouses, domestic partners, and dependents
PERKS
HOW TO APPLY
Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.
Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based.
Although this position will remain open until filled, review of candidates’ materials will begin onFebruary 14, 2024.
Materials should be addressed to Marion Wiseman, Search Committee Chair and must be submitted through Workday, as we do not accept emailed materials. For assistance with the application process, please contact UNLV Human Resources at (702) 895-3504 or UNLVJobs@unlv.edu.
SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES
<“R0140515”>in the search box.
If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.
PROFILE of the UNIVERSITY
Founded in 1957, UNLV is a doctoral-degree-granting institution of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.
Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report’s annual listing of the nation’s most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.
For more information, visit us on line at: http://www.unlv.edu
EEO/AA STATEMENT
The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible.
TITLE IX STATEMENT
The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: (702) 895-4055; Email: titleixcoordinator@unlv.edu, or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: OCR@ed.gov; or to both.
Information pertaining to the University’s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at theOffice of Equal Employment & Title IX webpage.
SAFETY AND SECURITY STATEMENT
UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.
JOB CATEGORY
<Administrative Faculty>
Yes
Full-Time Equivalent
100.0%
Posting Close Date
Note to Applicant
This position may require that a criminal background check be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.
All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).
Recruitments that provide a work schedule are subject to change based on organizational needs.
