Accounts Payable Associate, Corporate Finance (Hybrid in Washington, DC)
The AP Associate is a detail-oriented early career professional who will provide financial, administrative, and accounting support to the firm.
Arabella Advisors seeks a dynamic and enthusiastic individual to join our Corporate Finance team. The position reports to the Accounting Manager and will be responsible for providing financial and administrative support to the organization. This includes processing and monitoring payments and expenditures. We need you to be highly organized, detail-oriented, and deadline-driven with a demonstrated ability to manage several projects simultaneously. The right candidate has outstanding client service skills, operates independently with minimal direction, and enjoys working in a fast-paced, mission-driven environment.
Essential Responsibilities
- Review all invoices for appropriate documentation and approval prior to payment in accordance with company policy to facilitate accurate and timely payments and reporting
- Process weekly check, EFT and wire requests
- Reconcile and process monthly credit card statements and payments
- Reconcile and process employee expense reimbursements
- Reconcile vendor statements; research and correct discrepancies
- Build strong relationships and demonstrate outstanding customer service skills with employees and vendors to effectively respond to inquiries and address discrepancies
- Collaborate with team members to prepare journal entries and ensure a timely and accurate month-end close
- Manage vendor information including maintaining and updating information as well as preparation of the 1099s
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
Other Responsibilities
- Assist with preparation of annual audit
- Assist the Senior Accounting Manager and Assistant Controller with general ledger reconciliations and special projects as needed
To Be Successful in the Role, You’ll Need
- 2+ years of relevant work experience
- Bachelor’s degree in Accounting preferred
- An understanding of basic accounting principles including accrual accounting
- Proficiency with Microsoft Office applications (Excel, Outlook and Word)
- A strong work ethic; to be well-organized and a self-starter
- A solid analytical and problem-solving skillset
- A drive to raise process efficiency issues and collaborate with team members to implement solutions
- Excellent verbal and written communication, including the ability to report on complex data in an easily understandable manner
- Customer service mindset
- Ability to work independently and within teams in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
- Ability to manage and make progress on multiple projects simultaneously
- Experience with accounting software (Microsoft GP a plus)
- Intermediate Excel skills
Our Core Competencies
- Ability to provide excellent service, including the ability to efficiently and independently address routine service matters, to suggest effective client-centered solutions when elevating challenges or concerns, and to understand how the team can operate to maintain high-quality service
- The ability to complete complex tasks, to use a work plan to undertake projects, and to understand how those projects impact the client, team, and/or firm’s objectives
- The ability to understand stakeholders’ perspectives and circumstances, and to build and manage strong relationships that reflect that understanding
- The ability to communicate clearly, concisely, and professionally, including the ability to adapt style, tone, and content to various audiences; to make technical information accessible to broader audiences; and to collaborate with others to produce strong written deliverables
- The ability to work cooperatively and inclusively with others to achieve shared goals, including knowing when and how to compromise, being willing to proactively help colleagues, and sharing knowledge in various mediums
- An enthusiasm for taking on stretch and development opportunities, including the ability to accept feedback and use it to improve performance
- The ability to take ownership and be creative and solutions-oriented when encountering challenges that don’t have obvious answers, including knowing when to elevate challenges along with possible solutions
- Demonstrate the ability to bring an understanding of how privilege and marginalization affect their interactions and work with others
Working with Us
While this position must be based in Washington, DC, please note that all Arabella Advisors’ offices have reopened, and we work in a hybrid environment.
We reopened our offices in Summer of 2022 and work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after their initial onboarding, all Arabellans will have the choice of two hybrid schedules. Our hybrid schedule options include Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred) and the remaining days working at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act.
We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers
page to learn more.
About Arabella Advisors
Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation.
Our Commitment to Diversity, Equity, and Inclusion (DEI)
Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click
here to learn more about DEI at Arabella and read our official DEI statement.
Total Rewards (compensation and benefits)
This is a full-time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our compensation ranges are based on salary ranges for similar sized organizations in the professional services sector and adjusted for local labor market rates and differentiated by geography.
Annual Pay Ranges for This Position:
- DC pay range: $57,000 - $71,000
All full-time staff are eligible for our generous benefits package on their first day of employment:
- Health insurance- On average Arabella pays 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
- Paid time off- 16 days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours’ volunteer leave, 8 weeks’ parental leave
- 401(k) retirement plan- Arabella will match up to 4% of your contributions. There is no waiting or vesting period; all funds are yours to keep on day 1
- Reimbursements for your personal cell phone plan and fitness
- Pre-tax withholding for transportation and parking
- Bonus incentive opportunities
- Access to professional development opportunities
Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job.
Arabella Advisors is an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know.
We encourage you to read (or listen to)
our DEI statement prior to applying. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process.
We will review applications as they are received and look forward to hearing from you.
