The Policy, Risk & Assurance Specialist ensures procurement governance, policy compliance and supplier assurance operate effectively and are defensible under scrutiny. The role assures the quality, consistency and integrity of procurement decisions, policy application and compliance evidence across all procurement activity.
By maintaining governance discipline, policy assurance and audit readiness, the role enables confident procurement decision making and protects the organisation from governance, compliance and supplier risk.
Key responsibilities of the role:
1. Assure the quality, completeness and consistency of papers submitted to procurement governance and assurance forums, providing clear feedback where standards are not met.
2. Manage the operation of procurement governance and assurance forums, including schedules, agendas, minutes, actions and terms of reference.
3. Draft, maintain, assure and coordinate the publication and communication of procurement policies and related guidance.
4. Ensure Welsh Water procurement and corporate policies are applied and evidenced consistently across all procurement activity.
5. Check procurement activity against agreed policy, governance and approval requirements before it progresses through governance.
6. Review submissions, forms and supporting information to confirm required controls, approvals and evidence are in place.
7. Record assurance outcomes, actions and evidence so that gaps are clear and can be addressed before escalation, audit or approval.
8. Police supplier compliance with due diligence and mandatory requirements through the use of systems, data and controls.
9. Maintain the accuracy, integrity and completeness of supplier compliance records and databases.
10. Monitor supplier compliance status and risk indicators, engaging with suppliers to address failures or lapses.
11. Escalate and apply appropriate controls where suppliers fail to meet required standards.
12. Maintain procurement governance, assurance and compliance information to an audit‑ and legal‑ready standard.
13. Coordinate responses to audit, legal and regulatory enquiries by collating accurate, complete and well‑evidenced information.
