Administrative Assistant, Partner Solutions (Hybrid in Washington, DC)
The Administrative Assistant provides administrative support to Partner Solutions' Partner Nonprofit Organizations (PNPO) facing operations and senior leaders. The candidate will take direction from and sit underneath the Cross-PNPO Support Team with the goal of completing any and all tasks needed to support Partner Solutions PNPO operations.
This position generally reports to an Associate Director, Partner Solutions.
Essential Responsibilities
Partner Non-profit Board Support (30-50%)
- Schedule, manage logistics, and prepare board materials for all non-profit boards
- Other administrative tasks and special projects as needed
Office Administration (50-70%)
- Manage core operational functions of the Partner Non-Profits, including but not limited to:
- Daily Mail: sort and distribute mail in a timely manner
- InfoBox: promptly screen, route, and respond to inquiries
- Scheduling: schedule and manage leadership document signature and out of cycle payment review assignments
- Check splitting: ensure checks are being handled in a timely manner
- Troubleshoot day-to-day issues, identify opportunities for improvement, and raise issues to stakeholders
- Data management: create, maintain, and enter information into databases as needed
Other Responsibilities
- Other administrative tasks and special projects as assigned.
To Be Successful in This Role, You’ll Need
- 1-2 years of work experience, internship experience, or a recent college graduate
- High attention to detail and process oriented
- Ability to prioritize effectively and manage towards multiple deadlines simultaneously
- Excellent time management skills
- Strong written and verbal communication skills
- Ability to use available resources and feedback to continually pivot, adapt, and grow
- Effective collaboration skills and team player
- Ability and understanding of how to use Microsoft Office Suite
- Ability to work inclusively and collaboratively with diverse teams and audiences
Preferred
- Experience with administrative support and CRM database management
- Familiarity with the model of fiscal sponsorship
- Appreciation for efficient processes and a desire to improve them
- Interest in philanthropy, nonprofits, foundation operations and management
Our Core Competencies
- The ability to provide excellent, reliable service, including the ability to effectively recognize and elevate potential challenges, gather the information necessary to create and carry out solutions, and support those solutions with clear communications and thorough follow up.
- The ability to manage time, resources, and priorities to complete tasks on time with high-quality results
- The ability to be a positive and professional liaison for stakeholders such as clients, team members, and senior leaders, including understanding how the role relates to those stakeholders and how to gather information and resources from them in order to achieve certain goals
- The ability to communicate clearly, concisely, and professionally to various audiences over various mediums.
- The ability to effectively collaborate, including a willingness to go above and beyond to help the team achieve goals, solicit others’ perspectives, share knowledge, and participate in activities that support diversity and inclusion
- A demonstrated eagerness to learn and take on new challenges, including an openness to direction and feedback and a willingness to ask questions
- The ability to take ownership and be creative and solutions-oriented when encountering challenges that don’t have obvious answers, and to be resilient when things become difficult
- The ability to define core concepts related to diversity, equity, and inclusion and contribute to a welcoming environment for all staff
Working with Us
While this position must be based in Washington, DC, please note that all Arabella Advisors’ offices have reopened, and we work in a hybrid environment.
We reopened our offices in Summer of 2022 and work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after their initial onboarding, all Arabellans will have the choice of two hybrid schedules. Our hybrid schedule options include Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred) and the remaining days working at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act.
We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers
page to learn more.
About Arabella Advisors
Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation.
About Arabella’s Partner Solutions Team
The Partner Solutions Team provides operations and back-end services and support to fiscally sponsored projects housed at multiple 501(c)(3) and 501(c)(4) nonprofit organizations. Projects range from new and innovative public interest organizations to donor collaborative initiatives to grants administration programs and cover a diverse range of focus areas. Candidates are highly encouraged to research fiscal sponsorship prior to better understand the complex infrastructure and role of our team.
Our Commitment to Diversity, Equity, and Inclusion (DEI)
Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click
here to learn more about DEI at Arabella and read our official DEI statement.
Total Rewards (compensation and benefits)
This is a full-time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our compensation ranges are based on salary ranges for similar sized organizations in the professional services sector and adjusted for local labor market rates and differentiated by geography.
Annual Pay Range for This Position:
DC: $50,000-$57,000
All full-time staff are eligible for our generous benefits package on their first day of employment:
- Health insurance- On average Arabella pays 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
- Paid time off- 16 days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours volunteer leave, 8 weeks parental leave
- 401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, and there is no waiting or vesting period; all funds contributed by you and Arabella are yours to keep on day 1
- Reimbursements for your personal cell phone plan and fitness
- Pre-tax withholding for transportation and parking
- Bonus incentive opportunities
- Access to professional development opportunities
Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job.
Arabella Advisors is an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know. We encourage you to read (or listen to)
our DEI statement prior to applying. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process.
We will review applications as they are received and look forward to hearing from you.
