Administrative Assistant

Project Hospitality • Full-time • Staten Island, New York • 17m ago

Job Details

HUD Permanent Supportive Housing - Staten Island, NY

Full Time

High School/GED

$21.00 - $21.00 Hourly

Day

Nonprofit - Social Services

Work Schedule: Full time, Monday - Friday, 9:00 a.m. - 5:00 p.m.

SUMMARY: Provides administrative support for all program activities and serves as an assistant to the Program Director.

RESPONSIBILITIES:

Work collaboratively with the operations department on lease acquisition for the program.
Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
Responsible for ordering, tracking program supply expenses.
Maintain electronic and manual filing systems.
Submit and reconcile expense reports, including monthly rents.
In collaboration with the office manager, ensure mail distribution and office supply inventory.
Handle sensitive information in a confidential manner.
Take notes and ensure proper documentation of minutes during meetings.
Maintain lines of communication between the accounts payable department and program in relation to invoices.
Communicates with vendors to secure service delivery.
Assist with the execution of the end-of-year fiscal projects.
Track all program clients enrolled in Health Homes.
Contribute to team efforts by accomplishing related tasks as needed and any other administrative tasks as assigned by the Program Director and Area Director.
Special Projects as assigned

QUALIFICATIONS:

Extensive knowledge of the Microsoft Office suite and Google Workspace is preferred.
Experience working with a nonprofit agency is a plus.
Must have exceptional communication skills both orally and in writing.