Senior Contracts Administrator
Do you have an interest in managing contracts and reducing finances? Do you want to grow with a company that has the same passion? Do you enjoy reaching goals and being a part of a high-performing research team?
Parallax Advanced Research is a 501(c)(3) private nonprofit research institute based in Dayton, Ohio. We’ve been recognized as Dayton's Business of the Year in 2022 and have received multiple accolades, including being named one of Dayton's "Best Places to Work" in 2021 and 2022, winning three Gold Stevie Awards for Organization of the Year (Medium Non-Profit) (2022), Government Sales and Customer Service (2022), and Achievement in Science/Technology for Data Abyss (2023), and recipient of the Employer Support of the Guard and Reserve Above and Beyond Award.
We operate our mission nationally, which is to deliver innovative research and provide technology, human, and business solutions via The Science of Intelligent Teaming™ for government, industry, and academic clients with critical challenges. Our vision is to advance the Nation's innovation advantage through our work. Our services include advanced research in the areas of artificial intelligence, autonomy, human machine teaming, and unmanned aerial systems. We also manage a suite of entrepreneurial-focused networks, including the Ohio Federal Research Network and Launch Dayton program. In 2023, the 501(c)(3) private nonprofit research institute Ohio Aerospace Institute (OAI) became wholly affiliated with Parallax, expanding our organization's services to include space and aerospace advanced technology research and development and workforce development.
At Parallax, we are driven by the desire to make a lasting impact. We believe in collaborating extensively and valuing the diversity of people and ideas. Our dedication to integrity and commitment to personal growth are unwavering. Transparency and effective communication are at the core of our operations. We encourage bold and innovative solutions that positively influence the world around us.
As a Senior Contracts Administrator, you will be working with the Contracts Director, the Contracts department, and members of the Parallax Operations Division. When working with your team, you will be responsible for creating, coordinating, and managing contracts, and subcontracts supporting with a focus on reducing financial and operating risk. The Contracts Administrator position performs both pre and post-award contract, grant, and cooperative agreement activities supporting direct and indirect commercial and noncommercial efforts.
In addition to that, a typical day-in-the-life of a Parallax Senior Contracts Administrator includes:
- General Contract/Subcontract Administration: Manage all contract and financial assistance (grant and cooperative agreement) administration functions to ensure conformance with Parallax Advanced Research policy, procedures, and good business practices. With support from the Contract’s Director, assume the lead in resolving contractual problems with major clients by independently creating strategies for solutions and negotiating settlements. Ensure compliance with terms and conditions, as well as, the compliance of Parallax Advanced Research Subcontractors/Sub-awardees. Independently negotiate, draft, and award subcontracts within their signature authority. Brief Program Management on contractual nontechnical requirements, including deliverables. Conduct initial contract kickoff meeting. Complete bi-annual audit of all assigned contract records, conduct peer reviews of other Contract Staff to ensure avoidance of errors and omissions and support third-party audits conducted by oversight agencies such as the Defense Contract Management Agency (DCMA).
- General Pre-Award Responsibilities: Complete all actions required prior to award of contract, subcontract, grant, or cooperative agreement. This includes but is not limited to; independently supporting proposal responses, independently developing subcontractor RFP’s, conducting cost/price analysis, independent submission of proposals, and supporting the negotiation of contractual terms and conditions.
- Independently identify process and policy improvement. Assist with implementing positive change as an active team member. Conduct risk analysis and support the Contract’s Director in establishing policies and procedures to minimize company risk.
Ideally, you are looking for your next long-term challenge and have these skill?
- US Citizenship.
- Must have a bachelor’s degree in business or related field
- 6-10 years of contracts experience.
- In-depth knowledge of the FAR, Defense Acquisition Regulations System (DFARS), and other agency supplements.
- In-depth knowledge of 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
- Must have general knowledge of Financial Assistance Mechanisms such as Grants, Cooperative Agreements, and other Cooperative Research & Development Agreements.
- Must have a background that would not preclude a security clearance being granted.
Furthermore, do you have, or want to develop these skills?
- Master’s Degree in Business or Related Field.
- Experience with Deltek Costpoint.
- Experience with Research and Development (R&D) contracts.
- A Professional Certification, such as National Contract Management Association (NCMA) CPCM, CFCM, or CCCM.
- Experience working with non-profit organizations.
Parallax Advanced Research will help you reach your goals by offering:
- Competitive salary with annual reviews.
- Health, dental, and vision coverage.
- Employer-paid Life insurance, STD, and LTD.
- Roth post-tax 401(K) and/or pre-tax with a generous monthly company match, and yearly employer contribution.
- Education Assistance: employee’s tuition is 100% covered, in addition, we cover 80% of our employee’s dependent’s tuition.
- Working from home opportunities for some positions.
- PTO time, regular paid holidays, and flex paid holidays.
- Paid Military Leave, Paid Maternity, and Paternity leave, FMLA coverage for extended paid and unpaid leave, STD, LTD, and flexible hours.
- Annual PTO sell-back.
