WIMA is currently looking for a Volunteer
Board Secretary in its Tanzania Office.
His/her role is critically important for the board to
effectively perform and drive the competitive and performance excellence of the
organization. S/he is the gatekeeper of corporate governance excellence of the
organization. S/he needs skills and knowledge beyond that of a lawyer,
accountant, corporate governance or compliance specialist. The best board
secretary is the keeper of secrets and a prized strategic and influential
advisors who help boards navigate the right path by avoiding risk, complying with
or exceeding regulatory standards and remain faithful to organization goals and
values.
The board secretary
responsibilities are
Organizing meetings. A board secretary schedules and prepares
invitations for meetings. A person in this position also creates agendas
according to the organization’s bylaws and distributes them to members, along
with any supporting documentation.
·Building communication. Being privileged with access to board members
and executives, a secretary bridges the communication gap between them. If
possible, they advise the board on specific issues.
·Preparing materials. A board secretary arranges meeting materials, such as
reports and presentations, in accordance with the company’s guidelines. These
materials are distributed before the meeting unless the organization’s
regulations state otherwise.
·Recording minutes. This is one of the essential secretary
responsibilities on a board of directors. A secretary extracts key information
from meetings, takes detailed minutes, and sends them to the full board of
directors within a week. This way, board members can review materials while the
meeting discussions are still “fresh” in their minds.
·Maintaining documentation. A board secretary reviews and updates
documents so they contain accurate and verified information. What’s more, this
professional is responsible for preserving all meeting records approved by
directors.
·Informing board members. A secretary informs meeting attendees of
news affecting their board member responsibilities and explains how it applies to them. For
example, they should be kept abreast of recent changes in legislation or
relevant laws.
Requirements
Knowledge and Experience
At least two years experience serving the
board and have a Board Secretary Certificate from IOD Tanzania
