JOB TITLE: Accounting Manager
DEPARTMENT/LOCATION: Accounting / In Office/Remote
REPORTS TO: Sr. VP of Accounting/Sr. VP of On The Go
SUPERVISES: Accounting Clerk or Staff Accountant
FLSA STATUS: Exempt
CLASSIFICATION: Full-time, Half-time, Part-time, Temporary, Casual
SALARY GRADE: 75,000 to 90,000 depending on experance and qualifications.
JOB SUMMARY:
Under general supervision, the Accounting Manager assists the Sr. VP of Accounting in the operation and preparation of On The Go’s monthly and annual financial statements. Ensures that all relevant accounting deadlines are met and information is prepared accurately. Provides assistance to program and senior management in short- and long-term planning. Supervises and manages assigned staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Manage all monthly accounting processes and operations including the monthly close, AP, AR, and General Ledger; providing analysis and reporting as required.
- Analyzes monthly operating income statement, balance sheet and prepare asset and liability reconciliations.
- Resolve data entry discrepancies prior to submitting data for processing.
- Provide oversight of balance sheet analysis to ensure all accruals are properly stated, all reconciliations properly prepared and support for all balance sheet accounts are properly maintained.
- Provide analysis and reports for senior management; use analysis independently to target and anticipate problem areas to ensure that accurate and timely information is available to senior management for decision-making.
- Communicate project objectives effectively to department, set and prioritize deadlines, and maintain professional environment.
- Implement internal controls and processes and procedures to ensure the accuracy and integrity of financial information.
- Automate processes to better employ human capital and achieve efficiencies.
- Support ongoing client relationships: represent individual programs in reports and collateral material, prepare monthly and quarterly reports, tables, and graphs to track revenue and client program success using Excel, Power Point, and Financial Edge.
- Ensure that all appropriate policies, rules, regulations, and agreements are developed and followed.
- Ensures compliance with all accounting procedures.
- Follow IRS Guidelines for tax forms.
- Reviews assigned department financial statements and assists with annual budget process and audit.
- Prepare reports and ad hoc queries using database software tools.
- Submit software requirements and improvements for department, review functions for accuracy and efficiency.
- Support the design and implementation of a new accounting system, including requirements definition, data testing, reporting and post-implementation needs.
MINIMUM DESIRED EDUCATION AND EXPERIENCE:
- Bachelor’s Degree in Accounting
- 5+ years of prior accounting experience
- Start up or Nonprofit experance a plus
- Work with Federal and State Grant Funding
MINIMUM DESIRED JOB KNOWLEDGE, SKILLS AND ABILITIES:
Job Specific:
- Ability to work successfully within a monthly and an annual budget process.
- Previous A/R and/or A/P experience preferred.
- Previous supervisory or managerial experience in a non-profit or corporate setting.
Language:
- Good to excellent spelling, grammar and written communication skills.
- Excellent telephone and oral communication skills.
- Ability to read and interpret documents such as memos, general clerical documents, safety rules, instruction booklets and manuals.
- Ability to write well (e.g., memos, reports, e-mails, agendas, minutes).
- Ability to read and interpret documents such as memos, general clerical documents, financial documents, accounting documentation, project reports, safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write reports and correspondence (i.e., memos and meeting agendas).
Mathematical:
- Excellent ability to add, subtract, multiply, and divide all units of measure using whole numbers, common fractions and decimals.
- Ability to understand financial accounting and budgeting process.
- Ability to analyze data and balance sheets.
Reasoning:
- Ability to read, analyze, understand and generate financial statements.
- Ability to apply common sense and critical thinking to carry out instructions and make decisions within scope of authority.
- Ability to deal with problems involving several variables and various associates or staff.
- Ability to prioritize tasks and delegate to staff accordingly.
- Ability to deal with problems involving several concrete variables in standardized situations.
Computer:
- Skilled in Financial Edge and QuickBooks
- Highly skilled in Word, Excel, and Outlook
- Ability to write clear concise e-mails
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. As a routine part of work, employees will generally be required to use their hands to manipulate, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; and talk and hear. Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The table on the next page provides additional details of certain physical demands of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ACTIVITY / FREQUENCY / WEIGHT OR DISTANCE
Sitting Frequently (> 90% of the time) n/a
Bending Seldom (< 20% of the time) n/a
Stooping Seldom (< 20% of the time) n/a
Lifting Seldom (< 20% of the time) 25 pounds
Carrying Seldom (< 20% of the time) 25 pounds
Pushing/Pulling Seldom (< 20% of the time) 25 pounds
Reaching Seldom (< 20% of the time) Arm’s length
Standing Seldom (< 20% of the time) n/a
On Computer Frequently (> 90% of the time) n/a
On Phone Seldom (< 20% of the time) n/a
Indoors Frequently (> 90% of the time) n/a
Outdoors Never (0% of the time) n/a
Driving Seldom (< 20% of the time) < 50 miles per month
ENVIRONMENTAL DEMANDS:
This job is primarily assigned to an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
