Job Title: Finance & Grants Associate
Type: Full-Time, Hybrid, Must be located in the Tri-state area of New York City
Start: April 2024
About Solar One
Solar One is a 501c(3) organization that empowers communities in the New York City metro area to thrive in the face of the challenges brought on by climate change, and to embrace a world that is low carbon, resource efficient and socially inclusive.
Originally founded in 2004 to manage Stuyvesant Cove Park, a two-acre native plant park and a small environmental education center, Solar One has grown into an award-winning organization with a thriving array of programs. Solar One's mission is to design and deliver innovative education, training, and technical assistance that fosters sustainability and resiliency in diverse urban environments. We empower learning that changes the way people think about energy, sustainability, and resilience by engaging and educating a diverse set of stakeholders and beneficiaries.
We seek to hire a self-motivated and experienced full-time Finance & Grants Associate for Solar One's Programs.
Position Responsibilities
Reporting to the Managing Director of Finance, the Finance & Grants Associate will provide administrative support to Solar One's Programs and Operations. Activities include but are not limited to:
- Tracking expenses and invoicing for government contracts.
- Assembling and maintaining data related to programs and contracts and constructing and analyzing data for invoicing.
- Reviewing employee time records and monitoring time budgets for contracts and grants to prepare reports of time worked.
- Assembling data for invoicing contracts and donors. Communicate regularly with Program Directors to ensure accuracy of time records.
- Reviewing sub-contractor invoices for accuracy and adherence to project budgets.
- Creating invoices for reimbursement of all expenditures allocated to various government contracts.
- Communicating with government and grants officials to create efficient pathways for prompt reimbursement of contract expenses.
- Tracking expenditures and assisting with reporting according to contract procedures.
- Organizing and maintaining files, documents, financial reports, and budgets.
- A/R functions: creating invoices, sending them to clients, and following up on payments.
- Reconciling A/R aging report on a monthly basis.
Qualifications and Skills
Successful candidates for this role should be able to demonstrate the following:
- Bachelor's degree in business, accounting, or finance preferred.
- Excellent quantitative analysis skills.
- Strong ability to develop spreadsheet analysis using Excel and Google Sheets.
- Familiarity with not-for-profit financial accounting.
- Understanding of and experience with the budgeting process and timekeeping.
- Familiarity with compliance with Federal and State grant and contract accounting regulations a plus.
- Experience with Financial Edge, QuickBooks, Adobe Suite, and Salesforce preferred.
- Excellent written and verbal communication.
- Strong time management skills and attention to detail
- Must be self-motivated.
Pay and Benefits
This position is Full Time / Exempt
Paying $62,400-$66,000 per year (salary based on experience)
Solar One’s full-time employment benefits include:
- Health care and well-being programs, including medical, dental, vision, EAP
- 4 weeks of paid time off that increases with tenure
- Life and disability insurance
- Paid Holidays
- 401(k) retirement savings
