Welcome to Land, Buildings & Real Estate:
Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a LEGACY."
Department Introduction:
Event Services, a division of LBRE (Land Building & Real Estate) at Stanford University provides audio visual, furnishings, and event management for any occasion. We are seeking a dynamic production-oriented individual to fill the role.
Job Purpose:
Oversee the audio visual and furnishings production environment consisting of oversee 30 Bargain Unit employees, 3 supervisors and several casual personnel. Establish organizational cohesion and leadership direction to enhance daily operations. Contribute to the development of strategic plans and long-term objectives. Work with minimal supervision and in context with the rest of the Event Services team. The primary responsibility revolves around processes to enhance the execution of equipment and staffing.
Core Duties*:
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- Provide strategic leadership for the creation, development, and execution of events.
- Evaluate processes looking for opportunities and how they affect all aspects of operation.
- Identify and qualify contractors to support divisions during peak work periods.
- Build effective and focused event planning teams; create strong morale and team spirit.
- Frequently interacts with subordinate supervisors, customers, and/or functional peer group managers, normally involving matters between functional areas or other schools or units.
- Analyze successes and failures and implement improvements; marshal resources to accomplish goals.
- Scope the length and difficulty of tasks, projects, and events; help team break down work into process steps. Identify opportunities for constructive collaboration and integration.
- Manage staff performance to ensure goals are consistently met effectively and efficiently.
- Develop a plan for production supervisor to successfully staff operation. Plan to include recruitment, onboarding, training develop, monitor, and assess employee contributions. Align employee goals with strategic goals.
- Budgeting in the following areas: Training, Downtime, fleet management.
- Manages Inventory, security of inventory and storage space allocation.
- Plays an active role with the various “Big 5” events that take place campus-wide.
*Other duties may also be assigned
Education & Experience:
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- Bachelor's degree and 10 years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
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- 15 plus years in the event industry, managing facilities operations and staff preferred
- Experience working in bargaining unit environments preferred
- Knowledge of multiple characteristics of event production.
- 15 plus years technical and practical knowledge of safe working procedures, safety equipment and products used in the field
- Ability to conduct job site inspections to ensure compliance
- Demonstrated experience working with subcontractors/vendors.
- Excellent communication skills both verbal and written
- A demonstrated commitment to high professional ethical standards in a diverse workplace
- Demonstrates the ability to work well with colleagues, clients, and external organizations
- Excels at operating in a fast pace, community environment
- Ability to identify and resolve problems in a timely manner and gather/analyze information skillfully; look at situations from several points of view
- Ability to challenge and debate issues of importance to the organization
- Demonstrated ability to present details and facts in a persuasive manner
- Open to direction and collaborative work style and commitment to get the job done
- Experience using Microsoft Suite, Google Suite, and other online documents applications and programs
- Experience with IntelliEvent and Social Tables is preferred
- Working knowledge of California State employment laws and applicable Union contracts
- Ability to remain calm during complex scenarios and deal with emerging situations effectively
- Excellent judgment and decisiveness, high integrity, enthusiasm, diplomacy, and tact
- Strong interpersonal, management, and organizational skills, attention to detail, and compatibility with a team-oriented environment
- Exceptional customer service skills with the ability to cultivate professional business partnerships
Certifications and Licenses:
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- Valid Non-Commercial Class California Driver's License and ability to maintain it.
Physical Requirements*:
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- Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
- Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
- Drive vehicle day and/or night with non-commercial license.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Working Conditions:
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- May be exposed to noise > 80dB TWA.
- Ability to work long hours and to manage an irregular schedule including weekends and holidays.
- May requires 24-hour response availability seven days per week for emergency situations.
Work Standards:
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- When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
- Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $114,000 to $154,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
• Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.