The Mennonite Economic Development Associates (MEDA) invites applications for IKM Business Service Provider to support the implementation of the Project’s annual monitoring and data collection activities, particularly the collection, validation, and documentation of quantitative and qualitative information from RIISA-supported Smallholder Farmers (SHFs), Cooperatives, Small and Medium Enterprises (SMEs), and other project clients and partners, as applicable.
BACKGROUND
Mennonite Economic Development Associates (MEDA), with support from the Government of Canada through Global Affairs Canada (GAC), is implementing the Resilience and Inclusion through Investment for Sustainable Agrikultura (RIISA) Project in the Philippines.
The Project works to improve the productivity, income, resilience, and economic participation of cacao smallholder farmers and enterprises, particularly women and other groups that may experience barriers to participation in economic opportunities. RIISA also promotes gender equality and social inclusion, environmentally sustainable and climate-resilient practices, responsible investment, and stronger market systems in communities vulnerable to economic, climate, and conflict-related risks.
RIISA seeks to contribute to improved economic resilience and inclusive economic opportunities among smallholder farmers (SHFs), cooperatives, small and medium enterprises (SMEs), and other market actors in the cacao sector, particularly in Mindanao. The project integrates gender equality and social inclusion, environment and climate change, human rights, market systems development, and gender responsive/environmental, social and governance approaches into its interventions.
The Project will undertake two major Impact and Knowledge Management activities in January to May 2027:
- FY6 Annual Survey, which will generate updated evidence on project performance against outcome and selected output indicators; and
- Final Evaluation, which will assess the relevance, effectiveness, efficiency, sustainability, impact or emerging impact, gender equality and social inclusion results, environmental performance, and key lessons generated during project implementation.
To ensure these activities are implemented in a timely, systematic, credible, and coordinated manner, MEDA intends to engage an Impact & Knowledge Management Service Provider to partly manage the Annual Survey Data Collection, Processing, Analysis and Narrative Reporting from January to April, as well as lead the process of conducting RIISA Project Final Evaluation from Mid March to early June 2027.
PURPOSE OF ENGAGEMENT
The purpose of this engagement is to provide specialized Impact and Knowledge Management services to ensure the effective planning, coordination, implementation, quality assurance, analysis, documentation, and reporting of the RIISA FY6 Annual Survey and Final Evaluation.
The Service Provider will work closely with the RIISA Impact & Knowledge Management team, Project Management, technical teams, clients, partner organizations, data collectors, and other relevant stakeholders.
The assignment will ensure that project performance evidence is complete, reliable, properly documented, gender-responsive, and suitable for use in MEDA and GAC reporting, project learning, final results documentation, dissemination, and project closeout.
OBJECTIVES
- Co-manage the end-to-end implementation of the FY6 Annual Survey, including field preparation, data collection, data quality assurance, processing, analysis, and narrative reporting.
- Ensure Annual Survey data are collected and analyzed in accordance with the RIISA Performance Measurement Framework, approved methodologies, indicator definitions, and MEDA data-quality standards.
- Coordinate the participation of smallholder farmers, cooperatives, SMEs, financial institutions, project partners, and other relevant respondents in the Annual Survey and Final Evaluation.
- Provide technical and logistical coordination for the RIISA Final Evaluation, including preparation of documents, datasets, stakeholder schedules, consultations, field visits, and validation activities.
- Lead the Final Evaluation team in accessing complete, organized, and reliable project data and evidence.
- Facilitate coordination among MEDA, project partners, beneficiaries, service providers, and the evaluation team throughout the Final Evaluation process.
- Support the review and quality assurance of preliminary and final evaluation findings to ensure consistency with available project evidence while maintaining evaluator independence.
- Consolidate learning evidences gained from Annual Survey and Final Evaluation for use in final project results reporting, production of knowledge products, end-of-project results dissemination, and project closeout. Support the review and quality assurance of preliminary and final evaluation findings to ensure consistency with available project evidence while maintaining evaluator independence.
- Consolidate project monitoring, survey, evaluation, and learning evidence for use in final project reporting, knowledge products, results dissemination, and project closeout
KEY DELIVERABLES and INDICATIVE SCHEDULE
Inception meeting - December 2026
- Review of finalized Annual Survey tools, survey protocols, respondent/sample lists, field implementation plan, training materials, and digital survey setup - January 2027
- Enumerator/field-team training completed and documented - January 2027
- Management and supervision of Annual Survey data collection activities, including regular progress and data-quality reports- January to March 2027
- Finalized and cleaned Annual Survey dataset, data-quality documentation, coding documentation, and preliminary indicator tables- February to March 2027
- Annual Survey analysis, indicator calculations, comparative analysis, and draft Annual Survey Results Report - March to April 2027
- Final Evaluation evidence repository/document index, stakeholder list, evaluation coordination plan, and fieldwork schedule - March 2027
- Final Evaluation stakeholder scheduling, and provision of logistical support. data collection, data/evidence provision, data processing and analysis - March to May 2027
- Final Evaluation Results Report, cleaned datasets, analysis files, and presentation of key findings - May 2027
- Support to evaluation validation, factual review, consolidation of MEDA comments, and management response preparation- May 2027
- Consolidated final project results dataset and evidence package for use in the Final Project Results Report and project closeout - May 2027
- Completion Report summarizing activities completed, outputs delivered, outstanding evaluation actions, lessons learned, and recommendations- June 4, 2027
EXPECTED OUTPUTS
By the end of the engagement, the Service Provider is expected to have produced or supported completion of the following:
- Annual Survey data processing, analysis and Annual Survey Results report preparation and narrative writing;
- Final Evaluation data-collection tools;
- Final Evaluation Enumerator training materials and training documentation;
- Final Evaluation respondent sampling and data-collection tracking system;
- Data-quality monitoring reports;
- Cleaned and validated Annual Survey and Final Evaluation datasets;
- Indicator calculation sheets and analysis tables;
- Final Evaluation evidence repository and document inventory;
- Final Evaluation stakeholder and consultation schedule;
- Evaluation coordination and progress documentation;
- Consolidated MEDA comments/factual reviews of draft evaluation outputs;
- Key findings and learning summaries;
- Organized archive of Annual Survey and Final evaluation materials; and
- End-of-engagement Completion Report.
REQUIRED QUALIFICATIONS AND COMPETENCIES
The Service Provider may be an individual consultant, consulting team, firm, research institution, or other qualified service provider possessing the necessary technical and operational capacity.
The Service Provider and its team, if applicable, should demonstrate:
Advanced university degree or equivalent professional experience in Monitoring and Evaluation, Development Studies, Economics, Statistics, Social Sciences, Agriculture, International Development, Knowledge Management, or a related field.
- At least
five (5) years of relevant professional experience in monitoring, evaluation, survey management, research, impact measurement, or knowledge management.
- Demonstrated experience managing large-scale quantitative and/or mixed-method surveys.
- Demonstrated experience in evaluation management, evaluation coordination, or supporting independent evaluations.
- Strong understanding of results-based management and performance measurement frameworks.
- Experience in data management, quality assurance, analysis, interpretation, and reporting.
- Proficiency in Excel and data-management platforms such as KoboToolbox or equivalent survey software as well as visualization apps such as PowerBi and CANVA.
- Experience in analyzing disaggregated data, including sex-, age-, and other inclusion-related variables.
- Demonstrated knowledge of gender equality, social inclusion, environment and climate change, and inclusive economic development approaches.
- Strong technical writing and analytical skills.
- Ability to communicate complex data and findings in clear and accessible formats.
- Demonstrated ability to manage multiple workstreams and meet strict deadlines.
- Demonstrate adaptive capacity, flexibility and must be responsiveness as required by the engagement.
- Strong facilitation, coordination, and stakeholder-management skills
Experience with Global Affairs Canada-funded projects, agriculture/value-chain development, market systems development, SMEs, cooperatives, financial institutions, or Mindanao-based development programs will be considered an advantage.
Where the engagement is undertaken by a firm or team, MEDA may require the proposed team to include, at minimum:
- Team Lead / Senior Impact & Evaluation Specialist
- Survey/Data Management Specialist
- Field Data Collectors, as required
PROPOSAL SUBMISSION REQUIREMENTS
- Technical proposal describing the proposed approach and methodology;
- Detailed workplan for January–June 2027;
- Proposed team composition and roles;
- Curriculum vitae of key personnel;
- Evidence of similar assignments;
- At least two professional references;
- Financial proposal showing professional fees and other anticipated costs;
- Proposed level of effort by team member;
- Declaration of any actual or potential conflict of interest; and
- Other organizational, registration, tax, or procurement documents required by MEDA.
APPLICATION DEADLINE: 5 November 2026
Applications will be reviewed on a rolling basis when received. All employment decisions are made on the basis of qualifications and organizational needs. Only successful applicants will be contacted.
MEDA welcomes and encourages applications from all genders, backgrounds, religions, cultures, nationalities and abilities. Accommodation is available on request for candidates with disabilities taking part in the selection process.
