· Maintain the general ledger, business and financial records of the Association in a timely, accurate manner on a cash/accrual basis and in compliance with GAAP.
· Develop and maintain the necessary system of financial accounting, record keeping and reporting for adequate control, accountability, legal, and tax and audit purposes.
· Manage journal entries, month end reconciliations, and bank reconciliations
· Supervise and assist in the accounting process; maintain control over receipts and disbursements.
· Supervise accounting team
· Oversee the monthly close process, including recurring and adjusting journal entries and allocations, and support the reconciliation of personnel-based functions (benefits, taxes, etc.).
· Prepare and reconcile Grant programs
· Preparation of monthly financial statements and forecasts.
· Oversee information technology and systems integration for the Association.
· Oversee the administration and reporting requirements of contracts and grants to ensure compliance with all regulatory agencies- municipal, county, state and federal.
· Drive the annual budget preparation on both an annual and multi-year basis, supervising staff software training and engaging the Management Team members in the process.
· Engage with an outside accounting firm specifically in the annual audit process, ensuring the proper filing of all documentation with appropriate state and federal agencies.
· Prepare financial analysis and reports to assist the Association in strategic planning, debt management, cost studies, etc.
· Manage and oversee payroll and review each payroll for accuracy, PTO. Benefits and retirement calculations.
· Support branches and departments with the creation of statistical and financial reporting relevant to their needs.
· Create, revise and implement the Association General Fiscal Policy and ensure adherence to all supporting policies and procedures.
· Oversee the records retention activities for the Association.
· Aid the administrative office and other branches in the procurement and scheduling of various equipment as required (i.e. fitness, technology, office equipment, etc.).
· Prepare all Board of Directors reports for Board meetings, Attendance at meeting is required.
· Perform special projects as needed upon request by CEO, and/or other senior management. Assist the Executive Assistant to the CEO where necessary to ensure the smooth and professional operation of the administrative office.
· Actively participate and support the Annual Giving Campaign.
· All other miscellaneous duties and projects assigned by supervisor.
