1. Administer all onboarding for volunteers and employees.
2. Exiting process including but not limited to: new hire paperwork, initial training, orientations, exit surveys.
3. Oversees HR systems and employee records to ensure accuracy and improve the overall operation and effectiveness of the organization.
4. Oversees all administrative aspects of employee benefit programs, including communication, enrollment, administration and assistance to employees where needed.
5. Maintain and update Job Descriptions and advertise positions where appropriate.
6. Notify supervisors of performance reviews that are due, track and ensure reviews are completed in a timely manner and ensure returned performance reviews comply with internal policies.
7. Ensure I-9 information has been verified, recorded, and maintained in accordance with legal guidelines.
8. Initiate and follow up on criminal background checks, drug testing, social security trace, sex offender check, references & child abuse check on contract labor, volunteers, and staff.
9. Administers, tracks, and processes staff eligibility and deductions for the Y Retirement fund.
10. Coordinate new hire and termination information with other departments as appropriate (i.e., Membership).
11. Serves as advisor for the disciplinary action process and documentation.
12. Maintain proper record retention system for current and history files.
13. Maintain and update job description in accordance with the Denny Price Family YMCA’s guidelines.
14. Track and enter training/certifications/evaluations for all staff into payroll system and report results to the Risk Management Committee.
15. Ensure mandatory training has been scheduled and attended.
16. Assist with functions and events as needed.
17. Attend meetings or trainings as deemed necessary.
18. Schedule quarterly random drug testing.
19. Ensure Personnel Policy is up to date and reviewed by an HR committee every year.
20. Manage Worker’s Compensation claim and maintain records.