Stanford Medicine is comprised of Stanford University School of Medicine, a research-intensive medical school, Stanford Health Care, a hospital that is nationally recognized for quality patient care and leading-edge technology, and Stanford Children’s Health, the only health care system in the San Francisco Bay Area exclusively dedicated to pediatric and obstetric care. Medical Center Development (MCD), in partnership with the Lucile Packard Foundation for Children's Health, supports Stanford Medicine. MCD’s passionate and experienced fundraising professionals and partner teams work closely to create a donor-centric approach to development. We continue to envision creative ways to build upon the generous support of our donor community and align our strategic vision with that of Stanford University, which is in the early stages of a new and exciting institutional fundraising effort. Every member of the MCD team and the broader Office of Development staff plays an important role in inspiring donors and providing an exceptionally positive and fulfilling philanthropic experience. Stanford believes that diversity and excellence go hand-in-hand and so hires individuals with a commitment to working effectively with colleagues and donors from a wide range of backgrounds.
Reporting to the Assistant Director of Administrative Services on the Infrastructure team at MCD, the Development Officer will support and enhance the success of the Major Gifts development efforts for Cardiovascular Health and Surgery, along with overall Stanford Medicine priorities and initiatives.
In this role, you will partner with gift officers by providing project and programmatic support, and develop strategies for prospect identification, solicitation, and proposal development. You will operate independently in the coordination of internal support with colleagues, volunteers, and other university staff to assist in establishing and maintaining relationships with all university constituencies.
Your primary responsibilities include:
Fundraising and Portfolio/Pipeline Development; Faculty Management (30%):
- Builds and develops a portfolio of prospects in areas aligned with gift officer departments and divisions, with the goal of cultivating, soliciting and stewarding their support.
- Conducts prospect discovery work by sourcing prospects through reporting, data analysis, qualification, and research; both for the personal portfolio and for aligned gift officer portfolios.
- Establishes ongoing relationships with individual prospects through personal visits, phone calls, and ongoing cultivation and engagement activities based on their interests to maximize their support for Stanford University.
- Prepares faculty agendas and subsequent data components, including prospect lists to review and any indications of prospect inclination or interests. Attends faculty meetings as requested/needed.
- Works in partnership with faculty and gift officers to develop strategies for solicitation. Writes proposals for prospective donors as needed.
- Renews giving, designs and manages appeals, increases giving levels, and recaptures lapsed donors.
- Prioritizes prospects, prepares background information, recommends volunteer assignments as appropriate, and follows up with volunteers to ensure completion of assigned solicitations.
- Supports aligned gift officers at donor meetings and prepares research, collateral and proposals as needed. Meets with prospects and donors to discuss faculty research, donor priorities and philanthropic interests.
Reporting and Data Analytics (25%):
- Utilizes reporting and MCD databases to conduct data analysis projects, with the aim of sourcing major gift level prospects for aligned gift officer’s portfolios.
- Manages grateful patient data and reporting; pulls grateful patient lists and conducts data analysis to identify major rated prospects; submits and tracks on referrals within the grateful patient program database.
- Works as the main liaison between partner teams, including the reporting and research teams, to coordinate projects, requests and deliverables for the aligned gift officers.
Events (25%):
- Leads the development and drives implementation of the event strategy. Proposes recommendations based on goals and donor base; strategically identifies and recommends donor groups to attend events and activities.
- Manages overall arc of events and serves as the point person for event implementation. Independently coordinates all elements of event implementation with key stakeholders and owners, including faculty, volunteers, gift officers, events staff and donors as identified. This requires a high degree of sensitivity, diplomacy, and professionalism in working with these groups.
- Works as the data partner for the event, creating the invitation list, navigating review process, obtaining necessary internal approvals, tracking on responses and conducting any ROI analysis if necessary.
- Acts as the briefing partner for the event, drafting all leadership, faculty and prospect briefings that may be needed for the event.
Collateral Development (20%):
- Supports team in the preparation of draft briefing materials, letters, faculty spotlights, gift opportunities, priorities and overviews and other communication for faculty, donors or volunteers.
- Coordinates with the appropriate Medical Center Development teams and ensures the projects are on track and consistent with the developed strategy and MCD guidelines.
- With the Development Coordinator, attends meetings to capture notes, next steps and supports the active follow-up.
To be successful in this position, you will bring:
- Bachelor's degree and three years of relevant experience or combination of education and relevant experience. (Three years of project management or program management experience desired).
- Fundraising experience desired, especially building relationships with donors, soliciting and closing gifts.
- Experience managing and coordinating complex projects that have multiple tasks with competing deadlines; set priorities and schedules and meet deadlines with a minimum of supervision.
- Excellent technical skills: expertise in Excel, Word, web resources, and donor management databases; experience using Stanford’s information systems such as PostGrads and CARD is a plus but not required.
- Positive, can-do attitude and dedicated work ethic.
- Exceptional written and verbal communication skills, research and editorial skills; ability to synthesize information and compose clear and effective prose.
- Superior organizational skills; a work style that is thorough, accurate and detail-oriented; the ability to follow through on projects with minimal supervision.
- Strong attention to details and the ability to quickly understand and remember details about donors and projects to which they are assigned.
- Strong customer-service focus; excellent interpersonal and communication skills, and a proven ability to work patiently, persuasively and effectively with a wide variety of people, including students, faculty, staff, donors and alumni.
- Demonstrated sound judgment in situations requiring independent decision-making and in handling confidential and sensitive material.
- An understanding of the development and alumni enterprise—particularly within an academic setting—and the ability to work within that framework is desirable.
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