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The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school is made up of a three-part structure to drive global impact: Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet; Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges; The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. The school is dedicated to creating and supporting a diverse, equitable, and inclusive environment, and to creating solutions that benefit all people, particularly those most affected by environmental damage and climate change.
Seeking Administrative Associate, Aqueous Battery Consortium
The Precourt Institute for Energy is seeking an organized and detail-oriented candidate to serve as the Administrative Associate for the Aqueous Battery Consortium. In this role, the Administrative Associate will support the director and facilitate various operational tasks that are essential to the organization’s success. This includes ensuring that all necessary materials are prepared and available for meetings and conferences, as well as managing the logistics that enable effective collaboration among team members. The ideal candidate will possess strong communication skills, the ability to prioritize effectively, and a proactive approach to problem-solving. They will thrive in a fast-paced environment, demonstrating adaptability and resourcefulness while contributing to the smooth operation of the team. The Administrative Associate will also play a key role in fostering an organized work environment that enhances productivity and supports the consortium's strategic objectives.
Responsibilities include:
- Provide administrative and operational support with limited supervision.
- Collect and organize presentations for meetings and conferences, ensuring all materials are complete and available on time.
- Arrange and schedule various meetings, including regular staff meetings and the annual conference.
- Manage calendars and logistics to facilitate effective participation in meetings.
- Process reimbursement requests by verifying documentation and ensuring timely payments.
- Assist the director with administrative tasks, including preparing reports and managing correspondence.
- Handle travel logistics, including booking flights and accommodations, and prepare detailed itineraries.
To be successful in this position, you will need:
- High school diploma and three years of administrative experience, or combination of education and relevant experience.
- Proficient computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing routine tasks.
- Strong organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize and multi-task.
In addition, our preferred qualifications include:
- Knowledge of Stanford University systems and policies.
- Experience planning and coordinating a wide variety of events.
- Ability to take initiative and ownership of projects and independently exercise sound judgment in making decisions.
How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
