Stanford University is seeking a Research Coordinator & Lab Manager to perform duties related to the coordination of clinical studies. Coordinate moderately complex aspects of one or more clinical studies. The candidate will work in the Stanford Translational Artificial Intelligence Lab (STAI) in Medicine and Mental Health Research Lab (PI: Dr. Ehsan Adeli). The candidate will work on multiple on-going projects within the lab, including: Gait Assessment in Alzheimer’s and Mild Cognitive Impairment patients in collaboration with Stanford Alzheimer’s Research Center (ADRC), Understanding Neuropsychiatric Symptoms in older adults, Applications of AI and Large Language Models (LLMs) in psychiatry and mental health, and several others. The candidate will also provide assistance with managing the lab calendar and coordinating meetings for these projects.
Duties include:
- Serve as primary contact with research participants, sponsors, and regulatory agencies. Coordinate studies from startup through close-out.
- Determine eligibility of and gather consent from study participants according to protocol. Assist in developing recruitment strategies.
- Coordinate collection of study specimens and processing.
- Collect and manage patient and laboratory data for clinical research projects. Manage research project databases, develop flow sheets and other study related documents, and complete study documents/case report forms.
- Ensure compliance with research protocols, and review and audit case report forms for completion and accuracy with source documents. Prepare regulatory submissions and ensure institutional Review Board renewals are completed.
- Assemble study kits for study visits, monitor scheduling of procedures and charges, coordinate documents, and attend monitoring meetings with sponsors, acting as primary contact.
- Monitor expenditures and adherence to study budgets and resolve billing issues in collaboration with finance and/or management staff.
- Manage lab calendar and coordinate meetings.
- Interact with the principal investigator regularly, ensuring patient safety and adherence to proper study conduct.
- Ensure essential documentation and recording of patient and research data in appropriate files per institutional and regulatory requirements.
- Participate in monitor visits and regulatory audits.
- Knowledge of neuroscience and basic coding skills are advantageous.
DESIRED QUALIFICATIONS:
- A bachelor’s degree (or on path to graduation) in biomedical data science, neuroscience or cognitive science fields.
- 1+ years of clinical research coordination, lab management, and data collection coordination.
- Proficiency with office tools, such as Microsoft Office (Word, Excel, PowerPoint) and ability to use other software as needed.
- Excellent communication and interpersonal skills.
- Experience with geriatric population, or dementia related field.
EDUCATION & EXPERIENCE (REQUIRED):
- Two-year college degree and two years related work experience or a Bachelor’s degree in a related field or an equivalent combination of related education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Strong interpersonal skills.
- Proficiency with Microsoft Office.
- Knowledge of medical terminology.
- Great communication skills.
- Knowledge of neuroscience and some coding skills are a plus.
- Ability to operate digital devices such as smart phones and iPads to record video.
CERTIFICATIONS & LICENSES:
- Society of Clinical Research Associates or Association of Clinical Research Professionals certification is preferred.
PHYSICAL REQUIREMENTS*:
- Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping.
- Occasionally sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
- Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.
We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
