SCHOOL/UNIT DESCRIPTION:
The Geballe Lab for Advanced Materials (GLAM) is a transdisciplinary Independent Laboratory within the Office of the Vice Provost & Dean of Research, which spearheads innovative, collaborative, and high-impact research in bio-inspired materials, environmental sustainability, quantum science and engineering, and electronic and magnetic systems. With 30 faculty and ~250 students, postdocs, and scientific staff spanning six home departments – primarily Physics, Applied Physics, and Materials Science & Engineering – GLAM’s research portfolio is large, complex, and highly-heterogeneous, involving strong relationships with many Stanford academic and administrative units, SLAC, and federal and non-federal sponsors. As GLAM advances its three-pronged mission of inclusive research excellence, safety and infrastructural health, and community-led programming for interdisciplinary collaboration, it relies upon 16 high-performing administrative staff to comprehensively support its researchers, trainees, visitors, and campus partners.
The Office of the Vice Provost & Dean of Research (VPDoR) provides guidance and support to facilitate, nurture, and safeguard a thriving research ecosystem at Stanford. To this end, the VPDoR assumes dual roles. As Cognizant Dean for the independent academic units, the VPDoR oversees the program scope and resources for the fifteen multi-disciplinary and independent laboratories, centers, and institutes which operate outside of the schools’ boundaries. As Vice Provost and the University’s Chief Research Officer, the VPDoR recommends and promulgates new policy and oversees its implementation; manages the mission-support offices that provide services of research compliance and administration, health and safety, and technology transfer to Stanford’s research enterprise; advises the President and Provost in a broad array of academic issues pertaining to and beyond research.
Our VPDoR Diversity Journey:
- We create a hub of innovation through the power of diversity of disciplines and people.
- We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
- We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.
- We promote a culture of belonging, equity, and safety.
- We embed these values in excellence of education, research, and operation.
POSITION SUMMARY:
The Manager of Facilities, Safety, and Space Planning (Facilities Services Manager 2) is a highly visible leadership position that protects and advances GLAM’s physical infrastructure and safety enterprise. Reporting directly to the Facilities Director within the Office of the Vice Provost & Dean of Research, and with a dotted-line reporting structure to the GLAM Faculty Director, the Manager of Facilities, Safety, and Space Planning will manage a large number of complex projects designed to achieve GLAM’s goals of research excellence, infrastructural sustainability, and community safety. This position is a special combination of leader and doer, of communicator, this is a hands-on leadership position which requires strong communication skills, the ability to resolve issues with strategic thinking and experience, and fixer. The successful incumbent may spend one day coordinating capital renovation projects of GLAM research labs, and the other day under a desk tightening a screw; as such, the Manager of Facilities, Safety, and Space Planning's success is critically defined by flexibility and adaptiveness, the pragmatic ability to achieve short- and long-term results, and the stewardship of the interpersonal relationships necessary to support GLAM researchers and administrative staff.
The Manager of Facilities, Safety, and Space Planning will work closely with VPDoR’s Facilities Director and GLAM’s Associate Director to support the GLAM community of 30 faculty, 20 staff scientists, 70 postdoctoral scholars, 150 graduate students, and an ever-changing community of short- and long-term external visitors, high school interns, and campus partners. The Manager of Facilities, Safety, and Space Planning has a broad portfolio of responsibilities, and provides strategic management of and leadership for GLAM’s facilities, including 134k gross square feet of research lab and office space across two buildings (McCullough 04-490 and Moore 04-480), ~1k annual work orders, and directly supervising two full-time facilities staff.
CORE DUTIES:
Research Facilities & Infrastructural Excellence (40%)
- Oversee the daily operation and management of GLAM’s comprehensive physical infrastructure, including scheduling and assigning work to staff and coordinating with campus partners (predominantly LBRE, EH&S, and UIT), subcontractors (notably nitrogen suppliers), and/or external vendors.
- Coordinate scheduled preventative maintenance projects for all GLAM research labs, including projects related to electricity, HVAC, process cooling water, and others that have an impact on standard lab operations.
- Comprehensively manage the liquid and gas nitrogen infrastructure for the McCullough and Moore Buildings, including pulling monthly data reports for financial chargebacks, seeking ongoing feedback and guidance from researchers, and constantly monitoring inventory to ensure stable supplies. Proactively communicate foreseen disruptions and proposed solutions to GLAM and VPDoR leadership.
- Oversee GLAM’s highly-complex and fast-paced shipping and receiving function, including managing the organization’s relationship with FedEx, UPS, and all other shipping companies who operate within the McCullough Building’s loading dock. Collaborate with VPDoR’s Export Controls Office on reviewing and seeking approval for shipments to and from other nations. Deploy new technologies for communications and data management to support all GLAM researchers and administrative staff in their shipping and receiving needs.
- Oversee GLAM’s comprehensive property administration efforts, which involve troubleshooting, tagging, data entry & inventory, completing purchase orders, receiving, record keeping, establishing tracking system, and gathering information to support leadership’s decision-making.
