Research Administrator 2 – Clinical Trials Office - Hybrid (Two Year Fixed Term Position)
The Stanford Cancer Institute (SCI) is one of an elite number of National Cancer Institute-Designated Comprehensive Cancer Centers in the country, and is a prominent, dynamic, growing and complex Institute within the Stanford University School of Medicine. The SCI actively works to build synergies and collaborations among faculty with cancer-relevant expertise from four Schools and over 30 departments across Stanford University. We seek a Research Administrator 2 (RA2) to help us enact our mission to reduce cancer mortality through comprehensive programs of cancer research, treatment, education and outreach. Given the SCI’s mission, breadth, and depth, it employs over 320 staff members in a fast-paced, team-oriented, and forward-thinking environment with tremendous opportunities for personal and professional growth. The SCI - Clinical Trials Office (SCI CTO) is an integral component of the Stanford Cancer Institute since the vital work performed there enables our adult and pediatric cancer centers to translate research from the laboratory into the clinical setting. You will be working with an unparalleled leading-edge community of faculty and staff who are fundamentally changing the world of health care in the cancer arena.
Reporting to the SCI CTO Director, Business Services & Finance, the RA2 will be conversant in the goals, mission and priorities of the Institute, and utilize this knowledge to serve as the Institutional Representative for working on amendments for sponsored cancer clinical trials and be the point of contact for sponsor and University clinical research grant and contract administrators. Working in collaboration with faculty, business managers and other departments, hospital and University staff, the Research Administrator 2, assists the Financial Manager to receive the requests and gather all of the necessary documents for processing the amendments of ongoing clinical trials. The RA2 will ensure that the process is timely, compliant and includes accurate amendment contracts. We are seeking candidates with excellent oral, written, and communication skills and extreme attention to detail. Our staff run toward challenges, and you will have a demonstrated history of doing the same with a high degree of professionalism, initiative and flexibility. Responsibilities will include protocol review and interpretation for the amendments, interpretation and application of pertinent government regulations and guidelines, develops the amendment budgets, negotiates and provides strategic advice to the PI, ensuring that the contract budgets and payment schedules/terms meets sponsor, University, hospital and School pre-and post- award guidelines/regulations. Strong team learning and interaction is required for a person to be successful in this role.
Responsibilities include processing amendments for ongoing studies, entering and attaching data and documents for these amendments to the various database, perform budget checks for new studies, generate purchase requisitions and reimbursements as well as various journal entries for the CCTO.
Duties also include*:
- Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
- Develop, prepare, and finalize project budgets, and provide budget justification.
- Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
- Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
- Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
- Develop and communicate reports supporting project status; create effective forecasting and decision aides.
- Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
- Understand, apply, and advise on university and government policies for projects.
- Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
- Participate in and contribute to process improvements. Lead other staff in group projects.
- May participate as a mentor and provide cross-training as needed.
* - Other duties may also be assigned.
DESIRED QUALIFICATIONS:
- Previous experience with Clinical trial Management.
- Has Oncology experience.
- Experience in working and communicating with upper Management/Faculty.
- Stanford or Academic Institution experience preferred.
- Working knowledge of Stanford financial systems is preferred including SeRA, Oracle systems.
- Prior experience managing budgets, billing and accounts receivable a plus.
- Strong client service orientation.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of job-related experience, or combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Basic knowledge of governmental regulations.
- Ability to understand, interpret, and communicate policies and procedures.
- Excellent oral, written, and communication skills.
- Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
- Strong accounting skills; knowledge of accounting principles.
- Ability to complete Cardinal Curriculum I and II within first year in role.
- Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
- Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
- Competency in project management.
- Extreme attention to detail.
- Ability to work well independently, but also to seek or offer assistance when needed.
- Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
- Excellent time management and organizational skills.
CERTIFICATIONS & LICENSES:
- Cardinal Curriculum I and II must be completed to remain in this position.
- Certified Accountant or Auditor or similar credential desired.
- Excellent Excel skills will be a plus.
- Understanding clinical trial operations from the research coordinator or clinical trial post award or pre award preferred.
PHYSICAL REQUIREMENTS*:
- Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
- Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
- Rarely lift, carry, push and pull objects weighing 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.
