The Stanford Medicine Industry Relations team is seeking a project manager to oversee the development and execution of various activities for a strategic partnership between Stanford Medicine and an industry partner. This strategic partnership aims to fulfill Stanford Medicine’s mission to “predict, prevent, and cure” through the application of innovative research to improve healthcare and advance science. The strategic partnership activities include multiple research projects, research symposiums, a scientific exchange program, and various governance and leadership meetings.
The project manager has a key role in planning, organizing, facilitating and executing the day-to-day operations for the partnership’s activities. Successful project managers will be exceptionally organized, highly motivated, customer-service oriented, capable of working independently, and experienced working with faculty, senior leaders, and physicians. The project manager will engage with world renowned faculty, senior leaders, and a wide range of individuals at many levels. This role will reflect the Industry Relations team in front of industry executives and Stanford Medicine leadership, so a professional demeanor is necessary.
This position is a Project Manager 1 – General, intended to take projects from original concept through final implementation on contained risk assignments (projects have mechanisms or managerial controls to minimize risk). Work is typically comprised of 50% time contribution towards project leadership and 50% as a technical contributor.
The Stanford Medicine Industry Relations team was created to serve as the front door for organizations interested in exploring strategic relationships with Stanford Medicine. We collaborate with key stakeholders and offices across campus to plan and execute projects quickly and efficiently. By joining the Stanford Medicine Industry Relations team you’re joining the front lines of an exciting revolution in health care.
The Stanford Medicine Industry Relations team believes diverse work teams provide better results and encourage women and underrepresented minorities to apply.
Duties include:
- Responsible for the oversight of all activities under the collaboration, including performance metrics, financial reports, project milestone report out, timelines, and adherence to contract terms and institutional policies.
- Plan and prepare for quarterly Joint Steering Team meetings.
- Facilitate the contracting process for each accepted SRA, including sub-contracts and budget. Pull together various stakeholders to resolve contracting issues and work to resolve issues.
- Plan and execute annual plenary leadership meetings and research symposiums.
- Work cross-functionally with the appropriate stakeholders and staff in support of multiple industry partner needs and objectives.
- Compose and draft documents and correspondence for presentations, course handouts, conferences, seminars, and reports. Perform substantial editing and fact-checking. Create, maintain, modify, and/or ensure the accuracy of content in various documents, reports, media, and/or websites.
- Own and manage all logistics for multiple travel opportunities for those involved with the collaboration.
- Help project teams analyze project goals/deliverables and develop sequenced action plans to execute. Create KPIs. Monitor project progress and status and realign with action plan when off track.
- Leverage resources and assets to drive projects forward.
- Provide operational and administrative support to a joint governance body responsible for monitoring the progress of the partnership, prioritizing initiatives, and overseeing the allocation of funding.
- Responsible for the successful administration of research projects, including RFP process, maintenance of master files, guiding PIs through the contracting process, communication with applicants, back-end processing, and tracking of individual grants.
- Lead daily or weekly study huddle meetings to raise issue awareness and resolve obstacles.
- Serve as the primary point of contact to collaboration leaders and liaise between leaders, researchers, and various stakeholders across both institutions.
- Assist key stakeholders and collaboration leaders in developing and executing change management strategies.
- Requests for projects will go out Stanford University wide.
- Some projects may require IRB, data, stem cell, or animal review.
- This position reports to an Industry Relations Sr. Relationship Manager.
*- Other duties may also be assigned
DESIRED QUALIFICATIONS:
- 2-3 years of project management experience.
- Executive presence, able to partner and influence executive-level partners.
- Interpersonal, communication, and customer service skills to work with physicians, faculty, staff and students with tact and diplomacy.
- Comfortable facilitating high stakes meetings with multiple parties at the table.
- Demonstrative diplomatic capabilities and conflict management skills.
- Advanced information gathering skills and interrogation skills.
- Proactive self-starter, creative, analytical thinker, detail-oriented, highly organized.
- Outstanding communication, report writing, and presentation skills.
- Confidential and professional.
- Ability to manage multiple, complex projects and meet deadlines.
- Ability to routinely and independently exercise sound judgment in making decisions.
- Highly effective and polished written and oral communication skills.
- Ability to productively assemble, engage, and lead cross-functional teams.
- Ability to prioritize, multi-task, set goals and expectations, and meet deadlines.
- Advanced computer skills and demonstrated experience with office software and email applications.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree in a related field and three years relevant experience or a combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Polished written and oral communication skills.
- Ability to productively engage and influence cross-functional teams.
- Demonstrated project management ability.
- Demonstrated resilience, diplomacy, influence, relationship building, and problem solving skills.
- Depth of knowledge in technical discipline/domain needed to deliver projects.
CERTIFICATIONS & LICENSES:
Project Management Professional (PMP) certified completion of a Project Management Certificate program, or certification in process.
WORK STANDARDS:
- When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety.