The Department of Dermatology is seeking a Research Administrator 3 to manage the proposal preparation and/or post award activities for a large volume and diverse set of complex, federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school initiatives.
The Department of Dermatology
The Department of Dermatology is committed to the highest level of patient care, as well as the discovery and development of better treatments for dermatologic diseases. Research in the Department of Dermatology span a wide range of efforts, ranging from clinical trials to molecular translational medicine to fundamental studies in epithelial biology, as embodied in the Stanford Program in Epithelial Biology.
Are you ready for the next step in your research administration career?
If you have five years of research administration experience, this role may be perfect for you. Within the School of Medicine, Dermatology is a high-volume and productive administrative unit, and the staff collectively manage the pre- and post-award activities for a large and diverse portfolio of sponsoring agencies, working with federal, industry and non-profit sponsors on contracts, grants and clinical trials. The Research Administrator 3 will be part of a team committed to customer service tasked to grow the department’s research enterprise, participate in training and education for research finance staff and faculty across the department and the schools, and provide pre and post-award portfolio management with an emphasis on post-award management. The successful applicant will be an energetic subject matter expert with excellent analytical skills who is able to deliver high quality product under tight timelines and who thrives in a complex, multi-disciplinary research department.
Training and Development
Within the Department of Dermatology, we pride ourselves in the development and training of our staff. With a comprehensive onboarding process that includes a full training road map and side by side partnership to ensure your success. We strive to have our staff constantly learn and grow to provide opportunities both within Dermatology and within research administration at large.
Duties include*:
- Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.
- Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
- Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
- Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
- Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
- Manage contract closeout process and audit inquiries; submit final reports and certificates.
- Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
- Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise.
- Oversee and review work of other staff. May supervise, train and mentor other staff.
- Serve as a resource on subject area to principal investigator staff.
* - Other duties may also be assigned.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and five years of job related experience, or combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
- Knowledge and ability to understand, interpret, and communicate university policies and procedures.
- Excellent oral, written, and communication skills.
- Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
- Strong accounting skills; knowledge of accounting principles.
- Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
- Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
- Expert in project management, including managing international collaborations and complex multi-sub award contracts.
- Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
- Extreme attention to detail.
- Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
- Excellent time management and organizational skills.
CERTIFICATIONS & LICENSES:
- Cardinal Curriculum I and II must be completed to remain in this position.
- Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.
PHYSICAL REQUIREMENTS*:
- Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
- Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
- Rarely lift, carry, push and pull objects weighing 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.
