Department of Bioengineering, School of Engineering and School of Medicine
Department of Bioengineering
Stanford Bioengineering seeks to create a fusion of engineering and the life sciences, promoting the development of new biomedical technologies, therapies, and scientific discovery through research and education. Jointly supported by the Schools of Medicine and Engineering, we include, in a single department, research and teaching programs that embrace biology as a new engineering paradigm and apply engineering principles to medical problems and biological systems.
The Department of Bioengineering is seeking a Research Finance Administrator 3 to provide leadership and support of proposal preparation and post-award activities for a large and diverse set of complex, federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school initiatives. You will work with diverse funding sources from sponsored grants to foundation grants and industrial contracts. In this role, you will have the opportunity to work shoulder to shoulder with faculty, researchers, and lab staff, sharing your financial expertise and guidance to ensure research funds are maximized and spent appropriately. You will play a critical role in advancing the unique mission of this exciting department. The role will also provide an opportunity to mentor staff and lead process-improvement projects.
This position is eligible for remote work. The Research Finance Administrator 3 (RFA3) has an option to be remote, hybrid, or entirely in the office. The RFA3 will be asked to attend certain in-person work events during the year regardless of remote status.
Are you looking for a finance-centered role that will provide independence, the opportunity to build on and share your expertise through important, mission-driven work with faculty and staff? Then this could be the right place for you! To be successful in this role you will need to bring:
In this role, you will:
- Program management and process / policy improvement and documentation
- Various grant management (training grant management, pre-award and grant submission expertise in addition to post-award finance experience)
- Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines
- Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process
- Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations
- Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue
- Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides
- Manage contract closeout process and audit inquiries; submit final reports and certificates
- Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies
- Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise
- Oversee and review work of other staff. May supervise, train and mentor other staff
- May participate as a mentor and provide cross-training as needed
- Initiate and participate in gift handling. Develop PTA, initiate GT, and oversee expenditures to ensure compliance to fulfill donor’s intent
- Manage and oversee designated awards; advise on spending and commitment activity to ensure appropriate spending according to Stanford policies and guidelines
*Other duties may be assigned
Education & Experience (Required):
Bachelor's degree and five years of job related experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities (Required):
- Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS)
- Knowledge and ability to understand, interpret, and communicate university policies and procedures
- Excellent oral, written, and communication skills
- Excellent analytical skills; demonstrated proficiency in Excel and web-based tools. Strong accounting skills; knowledge of accounting principles
- Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting
- Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications
- Expert in project management, including managing international collaborations and complex multi-sub award contracts
- Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position
- Extreme attention to detail
- Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project
- Excellent time management and organizational skills
Certifications and Licenses:
- Cardinal Curriculum I and II must be completed to remain in this position
- Certified Accountant or Auditor, MBA, project management certification, or similar credential desired
Education & Experience (Desired):
- Five to seven years of experience with academic research/sponsored project administration & pre-award grant submission experience
- Stanford experience focused on sponsored projects a plus
PHYSICAL REQUIREMENTS*:
- Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds
- Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts
- Rarely lift, carry, push and pull objects weighing 11-20 pounds
WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.
How to Apply:
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application. The cover letter should briefly describe why you believe you are a good fit for this position.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
