The Byers Eye Institute in the Department of Ophthalmology, at Stanford University School of Medicine, is a top-tier, internationally recognized, multidisciplinary center combining world-class resources with a commitment to providing the highest level of diagnostic and therapeutic care to our patients. Our faculty and staff provide excellence in ocular and vision healthcare to patients, while our cutting-edge team of researchers carry out innovative laboratory research and clinical trials.
The department is currently seeking a Research Administrator to facilitate the growth of its research arm. The candidate will be a key member of department research administration, working to manage the proposal preparation and post award activities on grants, contracts, program projects, and federal grants, both routine and complex. This position will support 10-15 professors and labs. This position will also involve financial analysis and forecasting for the department’s research activities. The individual will be a liaison among mainly the professors, central research administration offices, and the department finance team. The ideal candidate should enjoy interacting and working with many different people and teams, be able to follow through in a fast-paced environment, adapt well to changing priorities, anticipate and plan for tight funding situations, employ critical thinking in daily tasks, and be a self-starter.
To learn more about us, please visit our website.
Duties include:
- Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
- Develop, prepare, and finalize project budgets, and provide budget justification.
- Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
- Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
- Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
- Develop and communicate reports supporting project status; create effective forecasting and decision aides.
- Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
- Understand, apply, and advise on university and government policies for projects.
- Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
- Participate in and contribute to process improvements. Lead other staff in group projects.
- May participate as a mentor and provide cross-training as needed.
DESIRED QUALIFICATIONS:
- Experience working with NIH, DoD, other non-profit sponsors, for-profit sponsors in research administration.
- Experience with pre- and post- award in university-based setting.
- Strong interpersonal skills.
- Willingness to learn.
- Experience in forecasting.
- Self-starter.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of job related experience, or combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Basic knowledge of governmental regulations.
- Ability to understand, interpret, and communicate policies and procedures.
- Excellent oral, written, and communication skills.
- Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
- Strong accounting skills; knowledge of accounting principles.
- Ability to complete Cardinal Curriculum I and II within first year in role.
- Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
- Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
- Competency in project management.
- Extreme attention to detail.
- Ability to work well independently, but also to seek or offer assistance when needed.
- Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
- Excellent time management and organizational skills.
CERTIFICATIONS & LICENSES:
- Cardinal Curriculum I and II must be completed to remain in this position.
- Certified Accountant or Auditor or similar credential desired.
PHYSICAL REQUIREMENTS*:
- Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
- Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
- Rarely lift, carry, push and pull objects weighing 11-20 pounds.
