The Department of Medicine is committed to setting the highest standards for patient care, ground-breaking biomedical research, professional education, teaching, and training. We are devoted to advancing the science of medicine by developing new methods to prevent, diagnose, and treat all aspects of human disease and strive to provide compassionate and pioneering health care to all of our patients.
The Department of Medicine’s Community Partnership Program (DOM CPP) and the Stanford Internal Medicine Health Equity, Advocacy & Research (IM-HEARs) programs seek a Project Coordinator (Administrative Associate 2) to provide programmatic support and project management to the DOM’s CPP Associate Chair and Program Director, and IM-HEARs Faculty Director.
The DOM is committed to enhancing health equity locally through sustainable, bi-directional community partnerships and this position will assist in all projects related to this aim with high visibility. This role will support both the DOM CPP and IM-HEARs programs.
The DOM CPP works with our faculty and aims to advance health and health equity in our local community IM-HEARs works with our internal medicine residents and is dedicated to nurturing empathetic internists who are committed to the care of underserved communities. See websites for mission statements and additional details: DOM CPP (https://med.stanford.edu/dom-community-partnership.html) and IM-HEARs (https://medicine.stanford.edu/residency/mentorship/merit/stanford-health-equity--advocacy-and-research--hears.html).
Both the DOM CPP and IM-HEARs work closely together to champion health equity through community partnerships, events, education, and research, with a strong focus on getting outside of Stanford’s walls to build sustained bidirectional community-academic collaborations.
The ideal candidate will be a self-starter, with incredible attention to detail, impeccable follow-through, demonstrate outstanding teamwork, and is able to work largely independently. Preferred experience working with different teams, projects, and program management.
This role requires that work be performed from the Stanford Medical school campus 2-3 days per week with the option of working from a non-Stanford work site, such as home, the remaining days of the week.
To be considered, please submit a resume and a cover letter that highlights why you are interested in this role, and what skills you would bring to this position.
Duties include:
- Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
- Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
- Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
- Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
- Maintain approved content on websites.
DESIRED QUALIFICATIONS:
- Bachelor's Degree
- Experience working in academic/healthcare setting
EDUCATION & EXPERIENCE (REQUIRED):
- High school diploma and three years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Proficient computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing routine tasks.
- Strong organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize and multi-task.
CERTIFICATIONS & LICENSES:
PHYSICAL REQUIREMENTS*:
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl.
WORKING STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
