The Department of Epidemiology and Population Health at the Stanford School of Medicine is seeking a highly motivated Research Administrator 3 (RA3) to manage the proposal preparation and/or post award activities for a large volume and diverse set of complex, federal and non-federal sponsored research projects, involving multiple sub-award sites, cooperative agreements involving principal investigators and varied cross-school initiatives. This position is focused on pre-award administration and this person will play a critical role in advancing the departments’ research enterprise. The RA3 will have a passion for supporting research, thrive on complexity, possess exceptional attention to detail, be adept in multitasking, and bring a proactive, resourceful and collaborative approach to the work. This person will also have excellent communication skills in order to advocate for PIs within Stanford’s diverse academic and medical community.
About Stanford School of Medicine
A research-intensive medical school, the Stanford School of Medicine improves health through leadership, diversity and collaborative discoveries and innovation in health care, education and research. A commitment to scientific discovery is one of Stanford's defining strengths. Researchers and clinician-scientists at Stanford Medicine work across disciplines to expand the frontiers of scientific understanding while moving the most promising breakthroughs into tangible health benefits through clinical trials. Our close proximity to the resources of the university — including the Schools of Business, Law, Humanities and Sciences, and Engineering, our seamless relationship with our affiliated adult and children’s hospitals, and our ongoing associations with the entrepreneurial endeavors of Silicon Valley, make us uniquely positioned to accelerate the pace at which new knowledge is translated into tangible health benefits.
*This position is a hybrid work schedule (a combination of three days in the office and two days remote).
**We will not be considering fully remote applicants for this position.
Duties include:
- Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.
- Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
- Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
- Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
- Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
- Manage contract closeout process and audit inquiries; submit final reports and certificates.
- Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
- Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise.
- Oversee and review work of other staff. May supervise, train and mentor other staff.
- Serve as a resource on subject area to principal investigator staff.
* - Other duties may also be assigned
DESIRED QUALIFICATIONS:
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and five years of job related experience, or combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
• Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
• Knowledge and ability to understand, interpret, and communicate university policies and procedures.
• Excellent oral, written, and communication skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Expert in project management, including managing international collaborations and complex multi-sub award contracts.
• Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
• Extreme attention to detail.
• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
• Excellent time management and organizational skills.
CERTIFICATIONS & LICENSES:
• Cardinal Curriculum I and II must be completed to remain in this position.
• Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.
PHYSICAL REQUIREMENTS*:
• Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
• Rarely lift, carry, push and pull objects weighing 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
