Grant Management & Accounting

Working with the development team, plans, organizes, and coordinates accounting and financial reporting for all grant-funded activities.
Develops and monitors grant budgets, analyzing spending trends—including personnel, benefits, and restricted and unrestricted funding sources—to ensure alignment with programmatic and organizational objectives.
Serves as the primary financial liaison for grant reporting, compliance, reimbursement requests, and monitoring visits.
Maintains financial records consistent with audit standards and ensures expenditures and drawdowns meet grant requirements.
Prepares all month-end close entries related to grants, including salary and benefit allocations, indirect cost calculations, recurring entries, and accruals with appropriate reversals.
Participates in monthly grants management team meetings and scheduled grant kick-off meetings coordinated by Development
Ensures clarity of finance representation and assignments, as well as clear communication during and outside of meetings, to support follow-through.
Models leadership in responsibility, accountability, communication, and collaboration.
Ensures follow through on implementation of goals including ensuring budgets include appropriate indirect, management costs.

Accounts Receivable (AR) Management

Manages all AR functions for Esperanza across multiple entities.
Prepares and issues invoices for district, state, federal, grant, and other receivables.
Monitors, reconciles, and ages receivable balances; investigates discrepancies and ensures timely collections.
Collaborates with program, development, and finance partners to validate revenue earned and ensure receivable accuracy.
Ensures compliance with all billing, reimbursement, and funding requirements tied to receivable activity.
Prepares AR-related schedules and reconciliations for the monthly close, audit processes, and management reporting with follow through on intercompany transfers.

Financial Reporting & Compliance

Assists the Controller with accurate and timely reporting to internal and external stakeholders.
Assists and supports the annual budgeting cycle, forecast updates, and the annual financial audit through preparation of schedules, reconciliations, and supporting documentation.

Process Improvement, Change Management, & Systems

Supports and collaborates on process-improvement initiatives, backlog cleanup, system enhancements, and accounting workflow redesign.
Supports finance transformation efforts, including automation of AR processes, integration of new tools, and strengthening of internal controls.
Participates in project management efforts related to system implementations and cross-functional initiatives.

Team Supervision

Supervises the Grant Coordinator and/or AR staff, providing clear direction, coaching, and performance feedback.
Assigns tasks and ensures all work is completed accurately and in compliance with grant requirements and deadlines.

Other Responsibilities

Performs additional duties as assigned in support of Finance department operations.

Requirements

Bachelor’s degree in Accounting, Finance, or a related discipline.
Experience with grant financial reporting, grant compliance, and multi-entity accounting.
Strong knowledge of Generally Accepted Accounting Principles (GAAP).
Knowledge of federal government guidelines and compliance requirements (preferred).
Familiarity with federal, state, and Title-funded grant programs (preferred).
Experience managing Accounts Receivable (AR) functions, including invoicing, reconciliations, aging analysis, and collections.
Demonstrated experience implementing or automating AR workflows (e.g., billing automation, integrations, reporting improvements).
Proven ability to lead or contribute to change-management initiatives and process redesign.
Experience with accounting systems such as Abila MIP (preferred); experience with Sage Intacct is also a plus.
Strong analytical and problem-solving skills with the ability to identify variances, improve processes, and recommend solutions.
Ability to work effectively in a fast-paced, evolving environment with multiple priorities and deadlines.
Experience supervising and developing a small team (1–2 staff members).
Highly detail-oriented, organized, proactive, and able to collaborate across finance, development, and program teams.
Strong written and verbal communication skills; able to explain financial concepts clearly to non-financial staff.

Nueva Esperanza jobs