Mennonite Economic Development Associates (MEDA) invites applications for a Coordinator in our People & Culture and Administration & Security (PCAS) Department to join our dedicated and talented team in our mission to create business solutions to poverty!
MEDA’s work is built on a foundation of Mennonite business roots and faith-based values, within the global context of the UN Sustainable Development Goals. We believe business solutions are effective interventions to address poverty. Through a market-systems approach and strategic partnerships, MEDA enables access to finance and provides business and technical expertise to build transformative agri-food market systems that create decent jobs, allowing traditionally excluded groups to become active participants in a sustainable economy. MEDA welcomes all who share our values and want to join us in our mission. To find out more about MEDA, please visit our website at www.meda.org.
Our Global People & Culture team is in the midst of an exciting transformation. We are looking for skilled and committed individuals with a desire to have impact and drive organizational change. Please read on and see if this opportunity may be the right one for you!
POSITION SUMMARY
Under the direction of the Vice-President, People & Culture and Administration & Security (PCAS), the coordinator plays a critical role in ensuring the smooth functioning of the PCAS department and its activities, performing a range of coordinating and administrative duties.
Job Status: Full-time permanent
Start Date: As soon as possible
Location(s): Kenya, Tanzania, Ghana, Senegal and Canada
MAIN RESPONSIBILITIES INCLUDE:
Project and Program Support (40%)
- Provide overall coordination function for PCAS department’s short-term and long-term activities and projects
- Assist P&C Leadership with a wide range of departmental and MEDA-wide projects ensuring that deadlines and timelines are met as required
- Undertake research for the CEO as required, analyzing and synthesizing information and preparing summaries of materials from files
- Assist the VP with confidential and sensitive matters as required
- Organize or help to coordinate annual and other regular processes for the department, e.g., performance management, salary review process, annual budgeting process, etc. in collaboration with P&C colleagues
- Coordinate various communications materials produced by P&C to ensure consistent and clear communication to employees leveraging all platforms
- Support recruitment and other high-profile files led by P&C Leadership (e.g., liaison with executive recruitment firms)
Board Support (15%)
- Create presentations and other meeting material, including Board/Human Capital Committee material, liaising with the VP and P&C team members to ensure required content is delivered on time
- Coordinate the submission of Human Capital Committee and Board materials, working closely with the Human Capital Committee Chair and the Manager, Office of the CEO & Board Relations or their delegate
Scheduling and Meeting Support (25%)
- Maintain the VP’s calendar - calendar support may also be provided to other executives as required or as back-up to other Executive Assistants
- Plan, schedule and organize P&C department meetings, keeping in mind time zones and staff availability
- Create and maintain an annual calendar for the department
- Manage the Human Capital Committee annual calendar
Travel and Expense Management (20%)
- Arrange VP’s travel, including hotels, VISAs, etc.
- Prepare VP’s expense reports on a timely basis
- Processes departmental invoices and travel expenses and serves as primarily contact for Finance re: NetSuite
- May liaise with departmental vendors and support contracting services on behalf of P&C leadership
REQUIREMENTS
Education and Experience:
- University degree in Business Administration and/or Human Resources or equivalent working experience
- Minimum 5 years' experience working in an administrative capacity in a busy multinational organization, supporting the activities of an executive and a department (preference a HR department).
- Proven working experience dealing with Board matters in a multinational organization
- Experience in using Convene for meetings is an added advantage
Skills and Competencies:
- Demonstrated proficiency in Microsoft Office Suite, including Outlook, Word and Excel, SharePoint
- Willingness and flexibility to work across time zones as required
- Strong verbal and written communication skills
- Fluency in French both written and spoken will be a strong asset
- Ability to communicate in a friendly and informative manner with people from a wide variety of cultural and ethnic backgrounds and lifestyles
- Judgement, tact and diplomacy to handle sensitive and confidential matters
- Self-motivated and demonstrated ability to work independently
- Excellent interpersonal skills, problem solving and judgment
- Well-organized with the ability to manage several tasks at once
- Strong attention to detail
- A personable, polished demeanor – can represent the VP and the department well
- An excellent team player who presents as approachable and helpful
- Appreciation and support of MEDA’s mission, vision and values
- Understanding and appreciation of business principles, international development and MEDA’s approach of creating business solutions to poverty
APPLICATION DEADLINE: January 15, 2025 at 4:00 pm
Applications will be reviewed on a rolling basis when received. All employment decisions are made on the basis of qualifications and organizational needs. Only successful applicants will be contacted.
MEDA welcomes and encourages applications from all genders, backgrounds, religions, cultures, nationalities and abilities. Accommodation is available on request for candidates with disabilities taking part in the selection process.
