A global organisation committed to sustainable development is seeking the skills of an experienced Senior Operations and Administration Coordinator to join their team on a one-year fixed term contract. In this role you will provide operational support to finance, administrative and HR teams. You'll use your experience in supporting C-suite level executives and senior management, and your ability as a team player to ensure that operational functions comply with the organisation's policies and procedures, as well as donor and country reporting requirements.
Responsibilities:
Ensure smooth operation of department processes.
Educate staff on policies and procedures.
Onboard new employees and manage HR paperwork.
Oversee daily financial transactions.
Review and process purchase orders, reimbursements etc.
Manage project administration and information.
Create and review expense reports.
Track time reporting and coordinate with payroll.
Manage travel arrangements and expense reports.
Maintain filing systems.
Monitor contract and donor agreement compliance.
Provide logistical support for meetings and events.
Liaise with IT for technical support.
Perform other related duties as required.
This is a crucial role that requires strong organisational skills, attention to detail, and the ability to work independently.
Requirements
Completed Grade 12/Matric
Relevant Tertiary Qualification of at least two 2 years preferred.
At least 5 years of work experience, supporting C-suite level executives and senior management.
Mature team player with advanced inter-personal skills, sound judgement, and the able to navigate complex organisational structures.
Highly developed organisational skills with meticulous attention to detail and accuracy.
Pro-active self starter.
Able to multi-task, in a fast-paced environment.
Excellent ability in verbal and written communication.
Discretion and sensitivity regarding personnel issues.
Competency in MS Office and Google Apps (Mail, Drive, Hangouts, etc.), with an interest in and aptitude for learning new systems.
Advanced proficiency in Excel.
Own car and driver’s license preferred.
Benefits
Hybrid, one-year fixed term contract
